White Board meeting minutes
This post is part of 101 ideas for agile teams.
Context
The team loses track of what was discussed during a meeting.
Giving feedback on meeting minutes send per email after a meeting isn’t effective (nobody dares to give feedback in fear of the following email traffic)
Action
Write and draw the meeting minutes during the meeting an a white board. Capture all decisions, open questions and defined actions.
Before the meeting ends, everybody gives feedback whether the drawn meeting minutes reflect their understanding of what happend during the meeting. When the meeting ends, their will be no further feedback or reviews.
What you gain
It’s easier to keep track of everything that is discussed during the meeting because it is visualized immediately.
No time is wasted for reviewing meeting minutes after the meeting. No task switching that disrupts work afterwards. No email ping pong because the minutes are wrong.
How to strengthen
Train your moderators in visual facilitation.
Risks
Very complex topics cannot be visualized ad hoc.
More ideas at 101 ideas for agile teams
Many thanks to bbv Software Services for making this blog post possible.
