The Big 3 Problems with Manual Data Entry

In today’s cut-throat business world, there is much more than the bottom line to consider. As well as making as much capital as possible, companies must focus on a number of other factors including conforming to general and sector specific regulations, customer satisfaction and the mountains of data that businesses hold

The most common way of staying organised is employing data entry tactics to help keep on top of just about any area of work. Information can easily be stored and viewed and give an accurate representation of what needs to be done.

Manual data entry may seem the best method of dealing with this information but just like anything, it is not without its faults. Identifying the potential downfalls can help mitigate some of the risks and enable changes to be made in order to improve the process.

Risk of Input Error

Human error is never going to go away and as such there will always be risk of errors in the input process. On the most part, inaccuracies may be harmless, especially if they’re in a field in a spreadsheet with little meaningful value. There could be misinterpretations with data, especially that that is handwritten. For example, the number “0” and the letter “O”, or the number “1” and the lowercase “l” and uppercase “I”.

Typos and misspellings could be of great danger though if they are concerning important data that must be accurate. This is particularly true where numeric values are inserted as even the slightest mistake can skew data drastically.

The most common form of numerals in your business is probably associated with money. One slight mishap and an important figure can be a completely different number, potentially resulting in incorrect invoices, budgets and projected account balances.

Risk of Incorrect Formatting

Data entry is arguably one of the most impressive organisational tools when carried out correctly. With all information arranged accordingly, finding relevant data can be quick and easy.

Sometimes though, manual input can present a problem where statistics and figures are filed wrongly, causing more time to be taken rectifying the problem. Especially when tasked with a large range of information, manual inputters can make the slightest of mistakes and key facts into the wrong fields, rendering them almost useless.

Increased Costs

Whilst manual data entry may seem like a relatively low cost operation on the face of things, this isn’t always the case. The many hidden costs of in-house entry can often outweigh the benefits of internal input.

Input can be a time consuming task with you paying somebody to almost be away from work and in turn, away from money making business activities. The software used may also be expensive to initiate and run, and even then, it can be difficult to find staff with a competent level of knowledge to use it effectively.

As well as this, if an error does occur somewhere down the line, it may not be able to be instantly fixed, taking even more time away from core business activities, which again can result in a loss of income and revenue.

Resolving the Issues

Even if you manage to address all of these possible pitfalls, it is more or less completely impossible to completely eradicate the risks of any errors occurring during the manual process. There is no way to effectively account for human error which can be impacted by a number of issues including tiredness, physical, mental and emotional distractions and time constraints and deadlines.

If your business is experiencing problems with data entry, particularly ones that cost you a lot of time and money, it may be time to consider outsourcing. A dedicated data entry company can help to negate these common issues and work with state of the art equipment, greatly increasing accuracy levels and freeing up your invaluable business time to concentrate fully on core tasks.

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Blogger from the UK, keen motorcyclist, father of 2.

Blogger from the UK, keen motorcyclist, father of 2.