How to deal with the complex cloud export compliances
More and more organizations are adopting the cloud services. They are shifting from their regular traditional working system to the SaaS and other technologies. But cloud services have its own share of pros and cons. Security is among the major concerns for organizations. Countries have their issues about national security related to cloud adoption. To ensure that the critical information remains safe and secure, there are compliance laws. These laws vary from country to country but one common thing about them is their level of complexity and the lack of understanding among people.
There are certain rules for export control, data privacy, country-specific security, and everyone has to adhere to them. But a major roadblock in the process is that cloud services are still evolving and there is very limited knowledge among people about its scope and possibilities.
The laws might be there, but they may not be efficient to protect the data, or may be nothing more than another nuisance for service providers.
The biggest question that arises from this situation is that if companies follow the laid down rules and regulations, how will they be able to have agility? Do these regulations differ according to different workloads and if they do, in what ways?
Can compliance and agility go parallel to each other?
Enhanced flexibility is the main advantage of the cloud. Cloud computing offers better speed and scalability to the organizations. These unmatched benefits bestowed by cloud generate the need for restructuring the whole management process of policy enforcement and governance. There is a necessity for companies to abolish the manual process and adopt real-time policy implementations and documenting which will be a sign of cultural and process changes.
Multinational companies have to deal with a varied number of rules and regulations related to taxes, registration, and privacy protocols etc., which require proper legal guidance. However, cloud computing being a new phenomenon, knowledge among the legal experts is limited regarding this technology.
How to comply with the global protocols?
There are three main steps for companies to take to ensure their cloud services are in accordance with the global export protocols:
1. Identify: Any software being exported requires legal supervision and authorization, so companies need to identify that software.
2. Register: Maintain a registry of whatever channels are being used to deploy the software across borders. Keep a verified and registered record.
3. Record: Properly record the transactions in order to prevent any liability or lawsuits. All cross-border transmissions must be kept a record of.
Ignorance might be bliss, but certainly not when that ignorance may lead to a potential lawsuit. Stay informed and prepared to easily deal with the compliance issues.
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