5 Tips to Conduct a Mind-Blowing Video Training Session
Originally Published by The Capterra Training Technology Blog
Online video conferences are great for meetings, webinars and consultations, but training is a different concept that requires participants to be active during the event.
Training is different than simple presentations, so educators have struggled with how to best use the variety of different online training tools.
The most important thing to keep in mind is that, when done properly, video training can be even more effective than traditional, in-person sessions. Organizations of all sizes rely on these techniques when they want to boost collaboration within their team and help their employees learn new skills.
Are you ready to learn from their practices and deliver efficient video conference training?
Read on; we have the five tips that will help you do that!
1. Be ready well in advance
Send the information about the training at least two weeks prior to the event. People have plans you don’t want to disturb. You can’t send an email on Thursday and expect everyone to be ready for the conference training on Saturday. They should be ready to devote several hours of the day to this activity.
Make sure you clarify the theme, so everyone will know what the training will focus on. If you need the participants to conduct research or prepare any presentations for the conference, give them enough time to do that. You should also send out the agenda for your video training ahead of time. The participants should know how long it will last, when they will get breaks, and at what time you’ll wrap things up.
Once you prepare the participants, it’s time to pay attention to the setting. You really don’t need a huge conference hall for this purpose; your normal office will do just fine. However, you have to adjust the lighting and set up the equipment. Watch this video to see how it’s done:
2. Be on time!
Most of the participants will be ready to access the conference at least ten minutes before the scheduled time. Be available on the appropriate platform 30 minutes before the start of the training. That way, if someone has difficulties with the connection, you can resolve those before the other attendees arrive.
Don’t start the training exactly on time, though. Allow up to ten minutes for those who are late. Don’t be frustrated by the fact that some of the people who signed up for the training will connect later or won’t appear at all. That always happens.
When you’re sure everyone is ready to start listening, you can start with your mind blowing introduction and get everyone engaged.
3. Look good and dress to impress!
This is a video conference after all, so you have to impress with your looks. A bit of makeup won’t hurt, even if you’re a man. If you’re a woman, don’t go overboard with it and skip those glam makeup tutorials on YouTube. A small dose of foundation, some contouring and glow will prevent you from looking flat on camera — that’s really all you need.
Make sure to adjust the lighting in a way that makes you look good (diffuse light coming straight-on is ideal, as strong over or under lighting will give your face odd shadows). Experiment with the setting and camera until you’re sure you’ve found the right angle. If the camera is positioned below your face, you’ll get a double chin and people will look inside your nostrils. You’ll look much better when you keep the camera at eye level.
The way you dress depends upon the organizational culture you represent. Some companies impose an official dress code, but that doesn’t mean you have to wear a suit for video conference training. In fact, you should definitely skip the suit because it will make some of the participants uncomfortable. Most of them follow the conference from their homes, so they may feel their comfortable clothes are not appropriate if you’re too official.
Another thing you should avoid is a shirt with colorful design, graphics, or stripes. That will distract your viewers, it will confuse the camera focus, and it will give everyone a headache.
The best item to wear when conducting video conference training is simple, monochrome shirt that keeps the attention on your face.
4. Speak well and make sure everyone learns something
You have to comply with business etiquette and the standards of your organization when you organize video conference training. Nevertheless, you shouldn’t treat this event as an official business meeting, so try to make it more casual. Feel free to mix in some levity along with the main meat of the topic you’re covering.
The most important thing to keep in mind is that everyone is following you for a reason: they want to learn something new. Say and ask unexpected things, make them think and make them try new things. Deliver a clear message with a calm, but vibrant tone that keeps everyone interested. Presenting on video can be fairly straightforward when you understand what keeps participants interested.
5. Focus on the presentation and get rid of distractions
You must not distract people with a ringing phone or chat notifications. Inform people from the office that they are not allowed to enter your space during the conference. Mute the phone and your tablet, so they don’t make any noise.
When you’re ready to start the presentation, you should remember that online training is all about the participants; not about you. You’re not presenting a lecture; you’re helping everyone develop new skills and boost the ones they already have. Since this is a multi-party conference, you should allow everyone to ask questions and express their opinions on the matter. If you notice that someone is staying quiet, ask them a question to engage them in the discussion.
Do your best to follow the schedule. Remember what we said in the first tip: people have plans! You will frustrate them if you finish the training later than expected.
It’s Time to Stop Avoiding Video Conferences
“Video conferencing is fantastic for people who haven’t got the time to travel,” according to Richard Branson.
Although the organizing an effective video training session may seem challenging, you’ll be fine if you follow the above tips.
What else would you include as advice to would-be video conference hosts? Add your thoughts in the comments below!