Professional Facilities Management App — Depth in Functionality

The facilities management app marketplace features numerous vendors, varying from the ones that are simple in character to the ones that are more technical and adept to grow with a business. Because of this, buying facility management app requires an assessment of the business and its needs, and also research into specific facilities maintenance software vendors to comprehend how they can meet up with the unique requirements of the organization.

Not absolutely all facility management app solutions are manufactured equal.

There are facilities management system solutions that just serve as monitoring mechanisms for reactive function order requests. It doesn’t shop any data, nor does it allow any insight into property and their performance.

However, there are other maintenance app solutions offering more extensive features to make sure visibility into all service operations. This might include tracking reactive function order requests, scheduling and managing preventive work purchase requests, managing the whole asset lifecycle, tracking source make use of and reporting on all parameters.

There might be additional modules which can be put into manage vendor associations and performance, or enhance financial monitoring.

For businesses that are moving from a paper-based or manual program to an facilities management app ; core features often includes:

  • Maintenance management:
     Maintenance management can make reference to managing reactive function purchase requests or preventive maintenance, or a mixture of both. The most advanced solutions will allow management of both reactive and preventive, as well
     as linking both for a thorough maintenance management solution.
  • Asset tracking and administration:
     Asset tracking includes necessary area data unique to a business, such as for example which floor or space the asset could be located. Tracking also contains essential details like producer, warranty details, purchase recent and date maintenance requests. More complex solutions will offer you complete asset lifecycle administration to track all information from procurement to decommissioning. These solutions offer insight into important asset maintenance decisions like change vs. repair.
  • Vendor management:
     Beyond providing system usage of vendors, facility management solutions may also allow vendor management, including tracking key info like certificates of insurance and activity history. There could be functionality to make a rating program, allowing stakeholders to total performance surveys to build up a favored vendor list.
  • Resource allocation:
     Understanding utilization of time and money can help organizations make smarter decisions with their budgets.
     Advanced software for facility management solutions might have individual modules to track worker time, along with cost details because they complete work orders.
  • Reporting:
     Facility management app solutions provide presence into operations, that may highlight essential gaps and areas for improvement. Reports might be as simple as pulling a list of work orders completed in a timeframe, or as powerful as assessing price leakages. Reporting functionality could be obtainable within the application form or could be accessed through a third-party that integrates with the perfect solution is.
  • Minimizing maintenance expenses
  • Raising operational efficiency
  • Improving internal customer communication
  • Streamlining vendor management processes
  • Reducing organizational risk

Each organization has different metrics to track, and these should easily be achieved through reporting. Extra functionality that facility management app provider could also offer include:

  • Financial management:
     Go beyond ad-hoc monitoring of data within the answer and leverage modules to streamline tracking. In addition,
     financial management tools can include integrations with monetary systems of record to easily share data with additional departments for accounting purposes.
  • Incident and event monitoring:
     The facility administration team is often responsible for tracking issues linked to safety. Incident andevent monitoring module offers an chance to monitor any incidents that happen on-site and utomatically concern any work orders which may be had a need to fix the problem, such as for example broken glass within an area.
  • Emergency planning:
     Based on the structure of the business, the facility management team may be in charge of emergency planning. Leveraging a module within the facility management system, it could ensure that emergency programs and business continuity versions are kept in a central area for essential stakeholders to gain access to when needed.
  • Visitor/security:
     Some organizations have multiple places with numerous vendors coming and going. Modules centered on visitor and protection simplify the registration procedure and provides an individual source to monitor all data linked to building entry.

Data security also acts as an essential component of efficiency for most facility teams. This will be a key element of the evaluation procedure to ensure that the program provider meets security recommendations. True cloud solutions (web based facility management software) typically have security certifications.

Before you start a seek out facility management app, the business should determine which features is most significant to them.

Create a summary of “will need to have” functionality, complemented simply by a summary of “nice to possess” features. That real way, the search targets app solutions with comparable capabilities and, likely, an identical cost range. Otherwise, it’s simple to fall right into a trap of choosing the least expensive solution, actually if it doesn’t possess the baseline features to support the requirements of the organization.


Originally published at on February 17, 2016.