The Hiring Canvas — A Framework For Better Hiring

Juggle Jobs
Feb 28, 2018 · 4 min read

Hiring a new member of your team could be the most important decision you make for the health, success, and growth of your business. Yet the typically unwieldy and cumbersome process of recruitment is often met with dread.

We work with hundreds of founders, business leaders, and hiring managers to help them 1) understand who they need to support their company and 2) find a perfect fit for long-term success — in the most efficient and effective way possible. One tool we use to ensure a perfect match is the Hiring Canvas.

What is the Hiring Canvas?

The Hiring Canvas is a simple framework for businesses to make consistently excellent hires for their organisation, speeding up the recruitment process and ensuring successful long-term hires. It helps hiring managers identify the problem they’re trying to solve, the skills needed to solve that problem, and the traits needed to ensure a cultural fit.

The Hiring Canvas is the result of the Juggle team’s decades of experience working with businesses and professionals throughout the hiring process and observing long-term success in placement.

The Hiring Canvas — Juggle Jobs

Using the Hiring Canvas

The Hiring Canvas is designed to stimulate and document critical thinking around your new hire, whether it’s a replacement or a brand new role. An individual or a hiring committee made up of key decision makers can complete it. It may be a quick and simple exercise, or it may require deeper consideration about who the right candidate is to meet your needs.

You can fill out the canvas boxes in any order you choose, but in case you don’t know where to start, we recommend the following order:

1. Your company

Mission: What is your company goal? What is your business trying to achieve as a whole, either short-term or long-term? Don’t worry if you don’t have a “formal” mission statement; simply write down a few notes on the big picture goal.

2. The role you‘re hiring for

2a. Role problem: Why do you need a new hire? What is the specific problem you are trying to solve — what is the gap you need to fill?

2b. Role tasks: What will the new hire need to do to solve this problem or fill this gap? Think about the role’s key tasks and responsibilities.

2c. Role location: Are these tasks tied to a specific location? Where does the new hire need to be to fulfil these tasks? For some activities, it may be important for the professional to be in the office with the rest of the team, whilst other activities may be more suited to independent or remote work.

2d. Professional skills: What skills does the new hire need to fulfil these tasks? Consider the responsibilities of the role and what they need to achieve.

2e. Professional experience: What experience does the new hire need? Specify whether they need experience in specific industries, in a particular size or stage of business, or with specific user types.

3. The team and environment

3a. Business culture: What are your company values? If you don’t have established values, note down the most important qualities and motivators present in the existing team.

3b. Professional characteristics: What traits does the new hire need to complement existing company culture? List any personality traits the hiring team is looking for.

4. Your interview process

Based on all of the above, how will you assess the candidate’s ability to fulfil the role and support the business? Write down who they will need to speak to and what activities they might need to undertake.

Example

Here is a real-world example of a role Juggle filled earlier this year — a Financial Director at a 50-person business.

Example Hiring Canvas for Financial Director at a 50-person business

The Hiring Canvas helped the entire hiring team get onto the same page about why they needed to hire, who they needed to hire, and how they were going to make the big decision at the end of the interview process.

If you think the Hiring Canvas or the Juggle in-house recruitment team could help you better understand your hiring needs and source your new team member, please get in touch at hello@juggle.jobs. We’d love to help.

Juggle Jobs

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@JuggleJobs aims to ensure 50% of our business leaders are women by making it possible for high-quality professionals to work flexibly.

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