We made a short (3 minutes) screencast showcasing how to get started with Kolab Now’s new office apps. The following is a break down of what you can see in the video:
00:05 To open a text document use the drop down menu in the upper right corner of the Kolab Now screen and click Files. When the Files screen loads, select an office file (word processor document, spreadsheet or presentation) and click the Edit button in the toolbar at the top of the screen. You can also use the Create button and start a new document directly from scratch in your browser.
00:28 To invite a colleague to a collaborative editing session, click the green + symbol next to your profile picture in the top right of the editor window. Fill in the dialogue window that pops up with your colleagues’ names or email addresses. When your colleagues connect, their profile pictures will appear next to your own at the top of the window and they can start editing the document.
The session will remain open until you “terminate” it (red button with an “X” in the toolbar). This means that, even if you close the document window and leave, the people you have invited can still edit the document. You can check which sessions are active by clicking on Sessions, the last entry in the Folders panel on the left of your Files screen.
00:52 When you are invited to a session, a grey box will pop up in the bottom left corner of your Kolab Now window. Click on More and a dialogue will appear, allowing you to Join the session.
01:08 “Collaborative Editing” is what happens when two or more people work on the same document at the same time. It is the equivalent of sitting at the same desk and giving each other feedback as you shape your text.
Although it is possible to insert comments into a document (press [Alt]+[C] or select Insert > Comment… from the menus), we have found that this is not a very good way to communicate with your colleagues in real time. We suggest having some sort of text instant messaging session or even an audio messaging session open in another window so you can talk to each other. We are aware of this shortcoming and are working on an embedded chat system that you will be able to start from directly within Kolab Now, but this is not ready yet.
01:33 Another thing you can do collaboratively is cut and paste. Each user has their own independent clipboard (which is where the things you cut or copy go before they get pasted).
As the video shows, changing the order of rows in a table, for example, becomes really easy using collaborative cutting and pasting: user A cuts the first row, and user B the second. User A then moves their cursor to where the second row used to be and pastes. Meanwhile, user B has moved their cursor to where the first row used to be and pastes and… Voila! Rows swapped.
01:49 You can also work with spreadsheets and presentations. Both support collaborative editing the same way the word processor does.
Note that you still cannot insert charts into spreadsheets from within our Kolab Now office app. What you are seeing in the video is a spreadsheet with chart created offline with LibreOffice and uploaded to Kolab Now. As you can see, although you cannot add charts directly from Kolab Now, our spreadsheet app “understands” charts perfectly well and they behave as they should when you edit their data.
Inserting charts into spreadsheets directly from Kolab Now’s spreadsheet app will be included into future versions.
You can try Kolab Now’s online office apps by signing up for a 30-day money back trial subscription.
If you represent a news organisation and would like to learn more or want to try Kolab Now’s office apps for a review in your publication, please contact our press person and request a demo account.