Collaboration techniques for shared workplaces

The reason behind lack of collaboration in shared workspaces is not lack of interest from members or staff. Instead, the reason is absence of information. The members are not aware of know-how because there is no system.

The important question is what are the steps to drive collaboration in a shared workspace? Also, how to make sure if it’s happening effectively?

Ideally, the first step should be to find out the current level of collaboration in your workspace. It is a good idea to reach out to members and know their perception of collaboration in your workspace. Find out from them whether it needs to be more member driven or staff driven.

It is important to note that everyone has different needs. So try to deliver accordingly. Create opportunities based on separate and real needs. For example, some might be looking for help in building marketing strategies, while others might seek help in talent acquisition etc.

Build a system to keep a track of what is going to be done and who is going to do it. A system helps to create accountability, both for members collaborating and for the community manager to find out whether the activity/event/project was successful, and whether it produced the desired results.

One Internet brings you some quick steps:

Your intention:

You must know what you want to accomplish being a shared workspace operator. Draft out a clear reason why do you want your members at your shared workspace to collaborate. Set a solid definition for collaboration.

Effective communication:

The members and anybody is involved to build the environment at the shared workspace should know your objectives about collaboration. Communicate your expectations to them on regular basis.

Required resources:

Arrange for all the resources required to make to achieve your collaboration goals. It is a time-intensive process to develop an environment of collaboration, so make sure there are credit due s left and encourage members to take up leadership.

Knowing the right usage:

It is equally important to know how to use your resources correctly and at the right time. you can start by organising some group events if it is a new workspace, gradually the workspace and the members mature with time, only then become comfortable to organise individual approach.

Maintain variety:

There are more than one ideas. You can send newsletters, have a collaboration wall to share experiences, host a group lunch or fix a happy hour, do team building activities to encourage participation. Get creative while trying out ideas to mix up with the members.

Build relationships:

Befriend your members. Make them comfortable by talk to them. They can tell you the best about what exactly is working, what is still missing, and what needs to be stopped. If you notice someone not participating, reach out to them. Find out the reason and make new tactics accordingly.


Take out time to know about the various individual and organisational goals the members at your workspace have. Understand what their source of motivations.

Essential tools:

Try to implement tools that will enhance your collaboration efforts, always move forward and strive to progress. Short agreements, conflict resolution policies, having a community platform are can be helpful.


It is very important to track collaboration efforts and the resultant progress. For that, set clear and measurable goals, have a collaboration plan, and following-up on it regularly, only then you will be able to know which plan is working and which is a waste of time.

Different requirements:

There might be a wide variety of requirements you would have to serve to, depending on the member base and their interests. Figure out what works best for you and majority of your members, then you can tailor your strategies in the most suitable way

Collaboration will start in your workspace when you get you have to truly know your members to establish collaboration at your workspace. One Internet is an ideal shared space provider, where our team takes care of all our members’ individual and business needs to maintain at the workplace. We take the time to introduce one another, open up and share our goals, this helps in building a close knit community at work.

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