11 Tips to Improve Office Productivity
“Start with good people, lay out the rules, communicate with your employees, motivate them and reward them. If you do all those things effectively, you can’t miss.”
– Lee Iacocca –
A happy workplace most likely will lead to more productivity.
The burning question: How do you get to the place where almost all employees are happy enough to be as productive as possible?
Employee productivity is important to business success. There must be a way to keep employees motivated while continuing to accomplish tasks and projects on time. Here are some simple steps you can take in order to keep up employee motivation which will lead to more productivity.
1. Encourage Social Interaction
Social interaction can be extremely important when it comes to productivity. Holding events outside of the workplace can be very effective. Events outside of work encourage social interaction and it gives employees a reason to walk into work with a smile on their face. This will also promote teamwork in the workplace. Employees will be more comfortable when having to ask questions to a coworker.
At QCSS, we hold a monthly Potluck. It brings up the spirits around the office and it’s something our employees can look forward to when they lose motivation.
2. Urge Employees to Ask Questions
Employees may not feel comfortable asking questions regarding work, so always remind them that this is normal. Some employees may not be as productive as they could be because they are stuck on a certain task and they aren’t sure how to get past it. It’s important that employees know asking questions are a good thing.
3. Provide Feedback
Providing, positive or negative, feedback to employees can definitely make the office more productive. Ask to see projects that employees are working on and be prepared to give feedback to them. Providing feedback may encourage employees to continue on the right path or to work harder. This way, when a task is finished, you know what to expect and they know what is expected.
4. Ask For Feedback
Listen to what employees are saying because they may notice something that you don’t. If employees feel that they aren’t being treated fairly, they may be less inclined to do busy work. Also, you may receive feedback that can change the way you’re doing things around the office or the feedback may encourage you to continue down a positive path. Even though the final decision will be your say, knowing that an opinion or suggestion is valued can go a long way.
5. Supply Refreshments
Providing coffee or having a bowl of chocolates are two great examples of how drinks or snacks can promote productivity. Caffeine is something many employees depend on in order to be productive and having a bowl of chocolates can give employees a reason to stand up and walk away from a work space. It’s easy to find very inexpensive treats that employees can enjoy while working and it will also encourage them to do more quality work.
6. Encourage Breaks
Encourage breaks among employees. Although this may seem like it’ll be the opposite of productive, in the long run, it’ll be more helpful. Allow employees to get up from their workspace and walk around or allow them to stand when the opportunity is presented. This will give employees the chance to reset their brains and start fresh when they sit down.
7. Weed Out Distractions
Sometimes, it may be more useful to allow employees to listen to music or podcasts when they are working. Some people work better this way. Also, be sure to allow employees to have moments to step away and distract themselves for a little bit. The important part to remember here is not to allow employees to have too much distraction. If you see somebody is on their phone or irrelevant sites more often than they are working, say something. Distractions can be good for productivity but too many distractions can hurt the business.
8. Set Goals
Set goals for employees and hold them accountable if they don’t accomplish them. When setting goals, it’s critical to communicate with employees. Allow employees to set their own daily, weekly or monthly goals. Be sure that these goals challenge the employees while also being sure that the goals aren’t too far out of reach.
9. Offer Rewards
A major factor in setting goals may be providing incentives. Even small incentives or rewards are better than none. A $10 gift card may not seem like a lot but it’s the goal to win it that keeps the employees motivated and productive in the office. This gives you the opportunity to set goals for the workplace.
10. Hold Employees Accountable
Holding employees accountable is crucial to productivity in the workplace. Set performance standards and be prepared to hold employees accountable if they don’t’ live up to them. If employees aren’t being held accountable, they aren’t going to give their absolute best. Let employees know that there are consequences for people who don’t meet standards or monthly personal goals. Don’t forget to let employees know how these standards or goals are being measured!
11. Acknowledge a Job Well Done
Celebrate or acknowledge when something positive happens in the workplace. This will show employees that you do pay attention to what is happening. Acknowledging a job well done will let employees know that what they are doing is really making a positive impact on the company. Productivity will go up because others in the workplace will be motivated to work harder in order to get acknowledged also.
Are you looking for more ways to produce office productivity, but not sure where to begin?
The team at QCSS has provided customized sales solutions for companies nationwide since 1991, offering multi-channel inbound customer support and answering services, as well as outbound demand generation and direct sales.