45 Ways to Email Sign Offs

You just crafted a page long business email and you’re about to bring closure with your default Best — because everyone else is using it. To you Sincerely or warm regards sound effusive and fake. Picking the appropriate email sign off based off your email context can not only leave an impression to your recipients if it is your first email contact with them, but also it can incite a response from them. Here are the treasure troves of email signs off that I’ve collected over 10,000 emails and here’s my thoughts on them.

Catch-alls Email Sign Offs

1. Thanks !

This is a default sign off that many use. There are more derivatives out there, but you can use it interchangeably and still serves the same purpose. The exclamation mark adds an extra oomph to this mundane sign off.

2. Many thanks

Many here adds that extra oomph on top of the thanks alone.

3. Warmest Regards

I find this sign off more like a seasonal sign off than anything. It would be an appropriate sign off in Thanksgiving card or Christmas card. It’s 90 F here in California, and any more warm regard would give me a sunburn.

4. Best

A foolproof sign off for business emails and personal emails. Best serves as a neutral closure with zero human in it.

5. Kind Regards

I use this on a first initial contact with the business correspondent when I want to show that I’m pleasant to work with.

6. Sincerely

I picked this up when my grade teacher wrote me letters and she would sign off with this. It gives off the vibe of warm and humbleness just because I know her personally. If I receive this from someone that I just met, it comes off as fake. Maybe I should give that person a benefit of the doubt?

7. Cordially

I have rarely seen anyone uses this, maybe once, and that was back in the era when I had a pen pal. You get the idea.

8. V/R (very respectfully)

This email sign off originated from the military. People in service sign off as V/R in the emails. Now that veterans are trickling back to civilian lifestyle and this signoff remain as part of their practice.

9. With appreciation

I like this, feel sincere and humble. We often feel under appreciated for reading a long ass email or a ticket email and the sing off will just be a Thanksthat doesn’t mean much. With appreciation works perfectly because sometimes thanks just doesn’t cut it.

10. With gratitude

ditto.

Mobile Email Sign-offs

There are moments that your auto correct are working against you and to save yourself from awkwardness. The best bet to protect yourself from any kind of embarrassments is to throw in one of these mobile sign offs.

11. Mobile. Pardon the brevity.

I like this, in fact I’m going to incorporate in my email sign off. Some may find me condensing if the email message short and brevity. There’s no other way to convey my friendly facial expressions then to throw in some emoji which may deem unprofessional in a business email. The alternative? Sign off with one of this.

12. Sent from my smartphone

Default. It still works.

13. Typos courtesy of my iPhone

Ditto.

14. Pardon my monkey thumbs

A fun way to blame auto-correct and typos in your emails.

Causal Email Sign-offs

Note this is a causal sign off meaning you have already developed a relationship with someone with more than 5 email exchanges. Depending on the context and the relationship you have with this receiving end, some causal sign-offs have its place.

15. Talk soon

I like this because it shows I’m anticipating to have a ongoing interaction with the recipient.

16. See you around

Ditto

17. Cheers

Who doesn’t like a drink?

18. Ciao

Anything that sounds foreign gives off the fun and chill tone.

19. Many thanks,

This works when you are asking a friend for a favor.

20. Love

Beauty bloggers, fashion bloggers use this a lot.

21. XOXO

[emojii insert] Use it with caution

22. Hugs

Ditto

23. Peace

Ditto

24. sending you love and beauty

Ditto

Niche orientated Email Sign-offs

For someone who represents a company brand, adding a splash of creatively in the email sign-off can leave an positive impression about the company and the employee.

25. Get lucky

This is an email from someone who works in the casino industry, and in this case “Get Lucky” is a fun and sincere sign off than anything.

26. That’s how we roll

Ditto.

27. Sleep well

For a mattress company to sign off as this makes total sense.

28. Happy Sharing

The nature of Buffer, a schedule Tweet and facebook system,

29. Write on

An online service that checks for grammatical mistakes on your writing.

30. Worth a look

An eyewear company.

31. Namaste

A yoga clothing company sign off with Namaste ties back into the company objectives.

Situational Sign-offs

Depending on the context, some custom sign off has its place.

32. No need to reply, I know you’re busy

Applies when you just want to inform someone and not necessary want to hear a feedback from them.

33. Hope this helps

You just gave a piece of advice to someone.

34. Thanks for your consideration

I see this when people are applying for a position, to me this lacks confident and timid in some ways. Not a candidate that I would pick as a first choice.

35. To your success

You are giving a career advice or personal advice.

36. Looking forward

This is useful when you have a job outlook email. It tells the recipients that you are anticipating the opportunity to do an interview or a chat with them.

37. Rushing

This explains why you have typos and autocorrects on this email.

38. Thanks in advance,

This sounds like a choir for you to say when you reach out for a favor. In some ways it makes the recipient feels obligated to compile to your request. Hold off your thanks until you the next email when you really mean it.

Huh? Email Sign-offs

39. Stay gold

Thanks for your wisdom of the day, now I need to move back to the real world.

40. A smiling face is miles more attractive than just a pretty one

I’m sorry that I have a bitchy resting face.

41. The purpose of education is not knowledge but right action

Sounds like a quote you pull straight out of Pinterest.

41. Lengthy disclaimers

The legal disclaimers that are trailing off your email is like signing off for your death will. No ones wants to read through ant-size text on a small mobile screen.

42. This email is off the record unless otherwise indicated

Are we having so kind of secret dealing that I’m not aware of?

43. Your servant in Christ

If this is a sign off for your congregation then it is more than appropriate. But if this is for a business email or a personal email to your non-Christian recipients, then may I suggest you pick something else off this list?

Embarrassing Sign-offs

Thanks to autocorrect and spell check, sometimes it serves to embarrass us than to help here are some slap-my-forehead moments

44. Best retards as to Best regards

Ah that’s why I never heard from the prospect again.

45. Many Hanks as to Many Thanks

Closure

We reflex to email sign off with Thanks and Best Regards, but often time we feel empty, meaningless with those sign off. By now you should have a great idea which tone you want to set for with your email closure. Tie up your email message with the appropriate sign off that fits the context so you have a better chance of getting a response from your recipients.

That’s it for now,

K

This article was written by Kate Chan, blogger at rabbut.com.