Top MS Project Alternatives to Use in 2024
Microsoft Project has been the only go-to solution for managing projects for years, but the landscape is changing. Today, the market is brimming with accessible and user-friendly alternatives that cater to the dynamic demands of modern project management.
Finding a Microsoft Project alternative is as simple as navigating any list like this. You’ll discover numerous options — online, offline, free, open-source, specialized, and more. In this article, we’ve revised and selected 11 cutting-edge alternatives to Microsoft Project that will help your business thrive in project management.
These tools are not just about managing tasks. They’re about enhancing collaboration, flexibility, and efficiency, regardless of the team’s size or complexity. Here, we explore 11 cutting-edge alternatives to Microsoft Project that will help businesses thrive in project management.
1. Best Microsoft Project alternative based on Gantt charts: GanttPRO
Key features & strengths
GanttPRO stands out among other Microsoft Project competitors thanks to its interactive Gantt charts, which make project planning and tracking a breeze in a visual way. This tool is all about efficient task and project management, no matter your industry. It comes with handy features like task management, teamwork tools, resource tracking, time management, and budget control.
Plus, you can view your projects from a 360-degree perspective through Gantt charts, grids, boards, portfolios, and dashboards. This app is better than MS Project because it is super collaborative and ensures your team stays updated 24/7. Besides, it offers a mobile app for on-the-go management.
When to choose GanttPRO?
Opt for GanttPRO if your company values detailed visual planning and timeline management. It’s perfect when project schedules and dependencies are a priority.
Advantages over MS Project
GanttPRO offers a more user-friendly Gantt chart experience. You can jump right into it within minutes after signing up, without a steep learning curve.
Points to consider
- You’ll benefit most if you use Gantt charts.
- GanttPRO provides limited integration options.
2. Microsoft Project alternative for visual task management: Trello
Key features & strengths
If you’re seeking tools similar to Microsoft Project, but somewhat easier, Trello is a game-changer. This visual collaboration platform offers a shared perspective on projects and tasks, simplifying task organization and prioritization. Trello’s signature feature is its card-based design, where each card represents a task. These cards are neatly distributed on boards, representing different project stages or categories. You can effortlessly move them between lists to monitor progress and priority.
Trello’s simplicity and adaptability make it a superb choice for a wide array of projects and workflows. With collaboration components, teams can communicate and coordinate tasks with ease. Additionally, Trello provides the flexibility to connect with other apps through ‘Power-ups’ to enhance its functionality.
When to choose Trello?
Trello is the perfect match for companies seeking a straightforward, flexible, and highly visual approach to task and project management.
Advantages over MS Project
Its simplicity and visual appeal make the app more accessible for smaller teams and less complex projects.
Points to consider
- Limited reporting capabilities in case you need detailed analytics.
- Board management can get challenging for large teams or sophisticated projects.
3. Leader in spreadsheet-based alternatives to Microsoft Project: Smartsheet
Key features & strengths
Smartsheet is another worthy Microsoft Project online alternative that blends work management, automation, spreadsheets, and collaboration for various businesses. There, you can handle tasks as simple as a to-do list or as intricate as overseeing an entire project portfolio.
One of this software’s distinguished features is the possibility of working with structured customizable spreadsheets for data organization and calculations. It supports real-time editing, conditional formatting, formula applications, and many other options. You will also find modificable templates for more efficient planning, tracking, automation, and reporting. The app empowers teams to work smarter, boost productivity, and offer crystal-clear project visibility.
When to choose Smartsheet?
Choose Smartsheet if your company works with data-centric projects and requires corporately cherished spreadsheets within project management features.
Advantages over MS Project
Smartsheet is better than MS Project in that it retains the familiar spreadsheet layout while enhancing it with advanced project management features. This perfectly strikes a balance between familiarity and functionality.
Points to consider
- The data in reports can be difficult to decipher.
- It is not an exact copy of Excel, some features will be missing or differ.
- The initial setup and ongoing maintenance of Smartsheet may require assistance.
4. MS Project alternative for complex work management: Wrike
Key features & strengths
Wrike is a distinctive Microsoft Project equivalent that aims to enhance efficiency and elevate productivity. It combines essential functionalities for coordinated task management, precise time tracking, and unambiguous control through detailed dashboards. Advanced plans users also have at their disposal great analytical tools.
What truly distinguishes the app is its remarkable customizability. If you ask what kinds of teams or projects may fit better with it, the answer is any. it readily adapts to diverse work processes, and allows to customize the project environment with personalized workflows, fields, and reports. Furthermore, it integrates with 400+ popular business tools which will simplify the entire journey of project planning and execution.
When to choose Wrike?
Wrike is a favorable choice for tech-savvies who like to spend some time constructing the interface of the application with customized workflows, fields, reports, and integrations.
Advantages over MS Project
Wrike is more flexible and customizable. And what is more important, it allows teams to work together not only from around the office but also from around the world.
Points to consider
- High flexibility and customization requires investmenting time in learning and configuring the app.
- Complicated user interface.
- Large teams will normally find more benefits.
5. Widely-used alternative to MS Project for agile & software development: Jira
Key features & strengths
Within MS Project alternatives, Jira stands as a top-choice project management and issue tracking tool, focused on software development and agile teams. Jira’s strengths lie in its elaborated feature set. It includes customizable workflows, sprint planning, efficient backlog management, and the possibility to generate detailed reports.
Modern teams will also appreciate features adapted to approaches like Scrum and Kanban. The app will also pay off for software developers, as it offers integration with a wide array of industry-specific tools. Outside of the technological landscape, Jira’s quite flexible to meet the project management needs as well.
When to choose Jira?
Jira is ideal for managing iterative, incremental projects in software development processes and companies practicing agile methodologies.
Advantages over MS Project
It is better suited for agile workflows and does not overlook collaboration possibilities.
Points to consider
- Too many features entangle the user experience.
- Setting up projects, templates, and other requirements can be difficult.
- Managing multiple tasks and tracking project progress is also complicated.
6. One of the off-beat alternatives to MS Project: Airtable
Key features & strengths
For those seeking tools like Microsoft Project with added unique features, Airtable is a noteworthy choice. It transcends the typical offerings of its software category, adding spreadsheets and robust database functionalities. There are customizable tables where you can organize and track various types of data, from project tasks to customer information.
It stands out for its user-friendly collaboration tools, steady data linking, and efficient automation. Airtable’s versatility makes it suitable for various workflow scenarios and industries. Users have the freedom to either craft their own databases or utilize pre-existing templates to save time and upgrade data management.
When to choose Airtable?
Airtable is best for companies that require a lot of customization and are looking for a tool with a mix of databases, project management functionalities, and spreadsheets.
Advantages over MS Project
Its flexibility and data organization possibilities make it more adequate for certain workflows.
Points to consider
- Initial setup is more complicated than other tools.
- Might have limitations when scaling up for use in larger enterprises.
7. Microsoft Project replacement for simple workflow: Notion
Key features & strengths
In case you are considering software similar to Microsoft Project, Notion may not initially seem like an obvious choice. Yet, its suitability largely hinges on your specific requirements. As an all-encompassing workspace and note-taking tool, Notion is designed for both individual and collaborative team environments. It excels as a single platform for organizing, collaborating, and managing tasks, documents, and knowledge repositories.
What sets Notion apart is its highly flexible and customizable workspace. Your team can build their workspace with databases, wikis, to-do lists, and other elements they need. Once set up, it confers the possibility to edit texts, link databases, organize tasks, and synchronize collaboration.
When to choose Notion?
Notion is perfect for companies looking for a highly customizable workspace that integrates notes, tasks, and project management.
Advantages over MS Project
Notion’s all-in-one approach and flexibility allow it to be tailored to a wide range of use cases beyond traditional project management.
Points to consider
- Basic features are relatively easy to understand, but setting up advanced tools can be challenging.
- Limited choice of advanced project management tools.
8. Kanban-based alternative to Microsoft Project: Kanbanize
Key features & strengths
If you’re exploring apps like Microsoft Project that align with the Kanban methodology, Kanbanize is a compelling choice. Rooted firmly in the Kanban system, this program excels in delivering advanced analytics and automation, streamlining workflows, and enhancing process optimization.
As a visual project management tool, it employs Kanban boards to assist teams in planning, tracking, and refining their work processes. This is a versatile platform where you can follow tasks and projects, and supervise the workflow and work items represented with cards. By visualizing work progress, this app manages to promote ongoing improvements in project and task management strategies.
When to choose Kanbanize?
Choose Kanbanize if your company aims to implement or enhance Kanban methodologies, and values analytics and process optimization.
Advantages over MS Project
Provides deeper insights and analytics specific to Kanban-style project management.
Points to consider
- Similar to many online kanban tools, it may be difficult to change a card’s historical data.
- Resource management and timeline features are more limited in comparison to other tools.
9. Alternative to Microsoft Project for simplified processes: Teamwork
Key features & strengths
Within the list of best Microsoft Project alternatives, Teamwork can be defined as an option that aims to simplify your project management in general. While it may not boast unique features, it equips you with essential tools for efficient task and project planning, organization, and execution. Teamwork encompasses task management, file sharing, online collaboration, project tracking, and resource management.
Furthermore, Teamwork accommodates diverse project methodologies, making it adaptable to various work styles. Its integrations with popular business tools in verse categories enhance productivity and simplify work.
When to choose Teamwork?
Ideal for teams that value an intuitive balance of planning, collaboration, and resource management.
Advantages over MS Project
It’s more intuitive and supplies you with collaboration tools.
Points to consider
- Quite standardized features without any extras.
- Some users find the user interface slightly unclear or not intuitive.
10. Budget-friendly MS Project alternative: Freedcamp
Key features & strengths
Freedcamp emerges as an excellent option within budget-friendly alternatives to MS Project, offering great value at an affordable price point. Like other tools, it enables you to plan, organize, and execute tasks, share files, track time, and engage in discussions. What sets it apart is its reputation for simplicity, user-friendliness, and adaptability to both novice and seasoned project managers.
This application serves as a centralized hub for all project-related activities and can be customized to suit various project requirements. Opting for higher-tier pricing plans will enhance the tool’s versatility and unlock advanced features such as CRM, Wiki, Invoices+, Issue tracker, and more.
When to choose Freedcamp?
Freedcamp is great for small to medium-sized businesses or startups looking for a comprehensive yet budget-friendly project management solution.
Advantages over MS Project
It is less expensive and still has all essential features.
Points to consider
- The level of customization in Freedcamp may not be as extensive or user-friendly as in some other project management tools.
11. Microsoft Project alternative for work management: Podio
Key features & strengths
Consider Podio if you’re seeking an MS Project replacement to enhance overall work management. This is a versatile and customizable work management platform where you and your team can create unique collaborative workspaces, accommodating them for specific project management purposes. The app offers all the essential tools required for task and project tracking, sharing, communication, and efficient workflow automation.
Podio functions as a central hub, consolidating all job-related information onto a single page. This accessibility ensures that anyone can conveniently access it at any time, providing a clear and up-to-date overview of ongoing activities and developments.
When to choose Podio?
Podio is the choice for businesses that need a high degree of customization in their project management process. Particularly if their workflows are complex and out-of-the-box.
Advantages over MS Project
Podio’s flexibility in customization and its ability to adapt to various business processes.
Points to consider
- Customization, while offering flexibility, requires investing time and effort into configuring the app’s work environment from the ground up.
Other project scheduling software alternatives worth considering
Redmine
Redmine is a well-regarded open-source project scheduling and management assistant. It’s got all the essential features like issue tracking, planning tools, and project-specific wikis. You can use it for multiple projects and control who can access what. What’s cool is that it’s super flexible, so it works great for teams that want to build their specific workflows. Plus, it won’t break the bank since it’s open-source and packed with features.
Taskworld
Taskworld is a project management tool with a strong visual focus, putting tasks and team performance front and center. You will find there typical tools like task boards, timelines, and file management. But what makes it stand out is the integrated messaging system with both one-on-one and group communication. Taskworld excels in tracking team performance and boosting productivity. It is an excellent choice for teams that value visual task management and performance metrics.
ProofHub
ProofHub brings together useful functionalities like task lists, discussions, Gantt charts, and document management into one user-friendly platform. You’ll also find time tracking, note-taking, and file storage features within the tool. Its all-in-one approach makes it a top choice for teams looking for a unified project management solution. While its flat pricing structure makes it a good option for big teams.
Zenkit
Zenkit is a versatile project management that covers task management, collaboration, and even databases. You can connect it with other tools and there’s a handy mobile app for when you’re on the move. What really sets Zenkit apart is its adaptability in how you view and handle project information. This flexibility makes it a great fit for teams that want the freedom to customize their project views to match different needs or preferences.
Clarizen
Clarizen is an enterprise-grade project management and workflow automation software. It offers in-depth project planning, time tracking, and resource management features. The tool is known for its strong collaboration capabilities and customizable workflows. You will be able to track complex projects with advanced analytics and reporting. Its robust set of features makes it suitable for large organizations that need comprehensive project and portfolio management.
Workfront
Workfront is a project management tool with a knack for creative and design projects. It smoothly links up with Adobe Creative Cloud and other enterprise systems. It packs resource management, project tracking, and collaboration features right in. The app will help to deal with different tricky workflows and big projects with ease. And the cherry on top? Its close ties with Adobe products make it a top pick for creative teams and businesses alike.
Planview
Planview is your go-to solution for high-level project and resource management. It covers strategic planning and resource allocation completely. The tool is engineered to tackle intricate project landscapes and plays well with a range of enterprise systems. Planview’s forte lies in its all-encompassing approach to handling extensive project portfolios. It’s a perfect match for sizable organizations that need meticulous project planning and top-notch resource management.
Scoro
Scoro is your all-in-one business management assistant for project scheduling, client relationship management, billing, and reporting. It’s got a full suite of project management tools too, with time tracking and teamwork features. The whole idea is to make your work smoother and your team more productive. Plus, it connects nicely with other apps you might need. If you’re after a one-stop shop to handle everything in your business, Scoro’s got your back.
Frequently Asked Questions related MS Project alternatives
Why do users look for Microsoft Project alternatives?
The most commonly mentioned reasons are:
- High cost, especially for smaller businesses or individuals.
- Impossible to start working immediately, requires a long process of learning and setting up
- Windows-centric, which may not be ideal for users who work with other OS or platforms.
- Lacks solid collaboration features.
- Overwhelming for small projects or simple task management needs.
- Limited integration options.
Why do I need a Microsoft Project alternative?
Nowadays, many cutting-edge programs like Microsoft Project have definite advantages over it. First, opting for a contemporary equivalent can save you a lot of money. Second, these alternatives usually work on multiple operating systems, so you don’t have to stick to Windows or download a desktop version. They also come with simpler interfaces, customizable features, and improved collaboration tools.
How to spot worthy MS Project alternatives?
An outstanding Microsoft Project substitute should offer the following features:
- Project planning and scheduling with Gantt charts, timelines, baselines
- Resource management capabilities.
- Solid options for team communication, document sharing, and real-time updates.
- Comprehensive reporting tools for project tracking and performance analysis.
- An intuitive and easy-to-navigate user interface.
- Ability to integrate with other tools and software
- Reliable customer support and resources for training and troubleshooting.
Can Microsoft Planner be considered a Microsoft Project alternative?
Microsoft Planner is a simpler tool, suitable for smaller projects and basic task management. It lacks the extensive project management capabilities of Microsoft Project, which is designed for complex project management with more intricate features.
Therefore, Planner can be considered as a lightweight project alternative for less complex needs.
Is it possible to transfer data to these MS Project alternatives if I have already worked in the Microsoft app?
Yes, it is possible to transfer data to Microsoft Project alternatives from Microsoft Project. You have to check if these project management alternatives support importing data from Microsoft Project’s file formats (like .mpp). On top of that, ensure these programs have similar features to properly accommodate all the data used in Microsoft Project.
Is there a free MS Project alternative?
Yes, there are programs like Microsoft Project that are free. They’ll help with some basic project management needs. You can consider GanttProject, ProjectLibre, or a free tier with basic features of Asana.
What problems can you face when switching to these Microsoft Project alternatives from Microsoft’s product?
When switching to software similar to MS Project, you may encounter several challenges. The alternatives might lack certain advanced features of Microsoft Project, like complex resource management or detailed reporting. You can also encounter certain difficulties in transferring data.
Conclusion
While Microsoft Project remains a powerful tool, these alternatives offer a range of functionalities that may better align with the evolving needs of modern businesses. Each of the tools in this article brings something special to the table, and the best choice depends on your team’s size, workflow, and specific project management needs.
