A Task Management Trick To Get More Done 🚀

5 min readJan 5, 2023

Hey there, it’s Kerry

Happy new yearr🎊🎉

Quite a time it’s been hasn’t it

Yeah I know and there’s really no way to go around this so i rightly apologize for not utilizing this medium to write to you in such a long time.

Somehow i feel like this platform has always been that “hot girl” in high school that i never actually go to talking to because i avoided the fear of rejection.

But not anymore😎…and So with that I’m writing to give you a massive productivity tip that’s obvious but not practiced by many to make it up to ya.

And that’s Breaking up big projects into smaller tasks.

But first, lets paint a picture first….

Our object of imagination here is mike

Mike had always struggled with managing his tasks. He would often forget deadlines or lose track of important projects, which caused him a lot of stress. Despite his best efforts, he just couldn’t seem to stay organized.

One day, Mike was assigned a new project at work. It was a big project that required a lot of collaboration with other teams and had a tight deadline. Mike was excited about the opportunity, but he knew he would have to work hard to keep on top of everything.

However, things quickly started to go wrong. Mike couldn’t seem to stay focused and kept getting sidetracked by other tasks. He would start working on something, but then get an email or a notification and go off to do something else. As a result, he kept falling behind schedule.

Mike’s manager became frustrated with his lack of progress and gave him a stern warning. She told him that if he didn’t start meeting his deadlines and delivering better results, he could risk losing his job. he was on the back burner now.

lets see how we can help him out

One of the easiest and most significant things one can do before undertaking a large project is really to break it up into smaller parts.

It may seem counter-intuitive to give yourself “more” tasks, but it’s really just a way to visualize a large-scope project, which can be overwhelming and stress-inducing, in a more manageable and (more importantly) measurable chunks.

For example, let’s say Mike’s new project at work involved creating a marketing campaign for a new product. Instead of trying to tackle everything at once, he could break the task down into smaller chunks, such as:

Researching the product and target audience
Developing a list of ideas for the campaign
Creating a rough outline of the campaign
Developing a budget and timeline
Creating a presentation for the campaign

By breaking the task at hand down into smaller chunks, Mike can focus on one piece at a time and make steady progress towards completing the overall task. This can help him feel more motivated and less overwhelmed, as he can see that he is making progress and moving closer to achieving his goal.

Additionally, breaking tasks down into smaller chunks can also help Mike track his progress and stay on track. For example, he could set a goal to complete one chunk per day or per week, and then mark it off as he goes along. This can help him stay motivated and on track, as he can see the progress he is making towards completing the larger task.

Smaller tasks with clear completion criteria can make a project seem less daunting and boosts motivation, effectively giving you greater confidence in your abilities beforehand, and then reaffirming them through lots of small victories along the way.

We’re all like mike here, both you and i we all equally have goals and corresponding tasks to get to but utilizing this technique could just be the ‘little’ change that could really move the needle in your favour in how you approach task management in your life

If your goal is to “be a badass in using notion”, No problem !

But it would hardly do you much good to blindly stare at such an imposing goal without visualizing the processes and steps you need to complete everyday to arrive at that goal.

Instead, it would be much more productive to start with learning the basics and making the process habitual, “ I’m gonna Learn 10 shortcuts and basic formulas a day”.

And ultimately completing a series of achievable milestones, each one bringing you closer to your goal.🎯

You’ve got this!.

This is officially my 1st medium post ever and for anyone reading my content for the first time i’d love to share the fact that 9 months ago i started an online business selling Notion templates and my december total income was over $700 in total.

Before continuing i must also say that the goal of this is really not to brag but to let you understand that i’ve learned so much myself (and still learning) from running an online business which focuses on helping others become more productive with their time in and out of Notion, and so i thought i might just document the journey of a young man trying to learn and provide value by actually seeing it & sharing what i know along the way here

that's me by the way if you didn't catch my drift 😵‍💫

here are some of the core values i want to run this newsletter on