Format Painter

In today’s Library Ladder we’re going to be looking at Format Painter.

Here’s the video and the full transcript is below:

You can use Format Painter to quickly apply the same formatting, such as colour, font style and size, to multiple pieces of text or graphics.

Format Painter lets you copy all of the formatting from one object and apply it to another one — think of it as copying and pasting for formatting.

Now let’s have a go at using Format Painter.

Here we have an email containing multiple paragraphs of varying fonts, colours and sizes.

Arial, 11, Black

Batang, 12, Bold Italic, Red

Calibri, 11, Green

Various URLs

Let’s say that we want to change all text to match our first line.

First, select the text or graphic that has the formatting that you want to copy. If you want to copy text formatting, select a portion of a paragraph.

Next, click on the Message tab, in the top left corner, then click Format Painter once.

The pointer will change to a paintbrush icon.

Next, use the brush to paint over a selection of text or graphics to apply the formatting.

As you can see, we now have all paragraphs displaying Arial, Font size 11 in Black text.

This only works once. To change the format of multiple selections in your document, you must instead double-click Format Painter.

To stop formatting, press ESC on the keyboard. The paintbrush will disappear.

Reasons for using Format Painter:

It’s a quick and easy way of standardising a document or email containing many variable fonts, text sizes, colours and bullet-point styles.

It allows you to work more efficiently as you don’t have to waste time upfront formatting all parts of your document.

Finally, Format Painter can also be used in



Word &


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