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Become Superhuman: How to hire a Virtual Assistant (Includes Exact Steps, Successful Templates, and More)

Victor Mathieux
Apr 8, 2015 · 9 min read

If there was a way for you to double how much work you get done every single day without spending any additional time, would you do it?

One year ago I hired my first virtual assistant, and I’m never going back.



  • When I needed to find a new apartment, my VA reached out to all the listings on Craigslist that were a good match for me with personalized emails. She then scheduled viewings for me with all the best places (talk about a avoiding some headaches)
  • My VA even helped me quit sugar by checking-in with me daily and serving as my accountabilibuddy for two weeks until my cravings decreased (side note: best decision ever when it comes to increasing energy)
  • I’ve even used VAs to answer customer service emails and source/post daily content to social media (Twitter, Instagram, Facebook, etc…)

Now that you’re convinced, let’s get to it! Here’s a step-by-step guide on how to hire a Personal Assistant:

No more excuses. Here are the exact steps you can use. If you’re willing to pay more money, you can even skip the entire recruiting process by simply hiring someone through Zen Assistant (quality is good and price is fair). For those of us who are scrappy though, here’s how to do it:

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  • b) Do they communicate well? Can they speak your language well enough? They don’t need to be english teachers but solid communication is the most important factor in hiring a virtual assistant. If you hire someone that you can’t quickly communicate with then every single task will become a drag. You want to be able to delegate even the smallest tasks to your VA and you won’t do that if the time required to explain something is higher than it needs to be. I literally send my VA 10 second voice messages sometime with questions like “can you look up the best time to surf in Bali?”
  • c) Do they seem like they *enjoy* being a VA? Believe it or not, there are people that really enjoy being VAs. They value serving others. Last thing you want is someone who hates their job. You want this to be a win-win.
  • d) Do they seem like the would be fast and reliable? More info on how to determine this in #5 below.
  • e) Do they seem resourceful, self-driven, and willing to take on new tasks? More info on how to determine this in #5 below.

In San Francisco? Come checkout our new ZenFit Pop-up (Bootcamp + Yoga + Meditation — all in 1 hour)


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