5 Tips For Balancing Time Zones And Work Loads

Victoria Howes
Apr 6, 2018 · 4 min read

If you are living on the road, jumping from one time zone to the next can get tricky, especially when it comes to work. Being in charge of your own schedule makes it especially easy to let your workload build up as you are traveling from place to place. So, here are a few tips on how you can manage time zone traveling and your workload.

1. Know Your Time Zones

The worst thing about time zone hopping is constantly having to remind yourself which time zones are which. You know the drill. Having to Google the time zones, and then doing the math to figure what time it is where your boss or client is. Then triple checking to make sure that it’s the right time, so you aren’t accidentally emailing them at 3am! So skip the confusion, and get to know your time zones.

If you are a frequent traveler, it is a great thing to know on the back of your hand and will come in handy quite often! If you aren’t the best at mesmerizing things, make a note on your phone, download a world clock app like Clockr, or screenshot an image of all the different time zones for easy access.

2. Communication With Your Boss, Clients and Colleagues

If you are heading into a different time zone, be sure to let your boss or client know to avoid confusion or conflicts. That way there are no missed deadlines, meetings or phone calls. If you want to be super fancy, give them a schedule each month (or week) of the time zones that you will be in on which days. This way you and your boss, client and/or colleagues have a clear understanding of the best times to contact each other.

3. Don’t Procrastinate

One of the most important things to practice if you are a digital nomad is having self-discipline. Avoid waiting until the last second to do things and meet deadlines. Although watching Netflix instead of working may sound nice to you now, your stressed-out, future self is wishing you wouldn’t have!

It’s also important to just focus on doing one thing at a time. There are a lot of people out there who may think they have a heavy workload, but it might just be that their work ethic could be improved. Instead of trying to do everything at once, try taking it one step at a time. Stay organized. Make a to-do list and check off the tasks as you go. This way, you can simplify your workday and stay productive.

4. Get Plenty of Sleep

People underestimate the power of a great night’s sleep, especially travelers. Having proper night’s sleep is important so that your body can adjust to things like jet lag and stress. Look to other travel expert sites like squareship for tips on how to shake off the jet lag, and never be afraid to take a nap. Adults need naps, too. Especially if they are constantly traveling, and working. So, start making a great night’s sleep should be a priority for you. If you still need a boost of energy, be sure you are eating plenty of healthy greens, staying hydrated and getting enough vitamins. This way, you aren’t falling asleep on the job and most importantly, staying healthy.

5. Work Smarter, Not Harder

Thanks to modern technology, working has never been easier. There are so many websites and apps out there that are geared to lift the weight of your heavy workload. Instead of spending all night working on a new boring old PowerPoint for your next project, find experts to make a beautiful presentation for you. That way, the time you would have spent making that presentation, can now be spent doing something that matters to you, or getting other work done.

Another great way to maintain a healthy workload on the road is to never take on more than you can handle. Too many times, people have problems with saying no when they are asked to do something, and then they find themselves with too much work, which leads to stress, poor performance and other things. Know your limit and do the best you can to stand by it.

6. Plan Ahead

Though there should always be room for spontaneity and adventure in your life, try to plan out your travels ahead of time. Not only will your boss and clients appreciate it, but it will help you stay organized and stress free while making a living on the road. Make sure the places you are going will have good internet connection and a place to charge up.

If you are a frequent camper or an off grid adventurer, let your boss or client know that there is a possibility for a connection loss in the next few days and get as much work done as you can before heading to set up camp. This helps you avoid missing deadlines. If you don’t already, keep a planner with you to make scheduling easier on yourself.


Working in different time zones with clients can easily get confusing. Dealing with jet lag and added stress can make balancing your workload challenging. That’s why you should always plan ahead, get plenty of sleep, and always communicate with your boss or clients what time zone you are headed to next.

Victoria Howes

Entrepreneur, Traveller, and Consultant. Follow my adventures on victoriahowes.com

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