Introducing Google Apps User Provisioning In Your
Organization: The Big Step
Do you know that migrating to Google Apps is the easiest part of the
transition? What might be the challenging face is announcing the
change to your employees. More than the technical training, it is
important to address them socially to ensure that the Google Apps
migration is a success.
Managing The Google Apps Provisioning “Denial”
This is a common scenario where the employees hear about a lot of
changes which are never practiced. You may expect the same with the
inception of Google Apps user provisioning tools. To ensure that the
Google Apps isn’t a mere IT proposal, the employees must be
officially addressed about the big change.
Steering Away The Google Apps Provisioning
Now, this is something you might have come across, ‘I cannot work
without the Outlook or Excel I have been working with all my life’.
These are the signs which the employees display when they reach the
bargaining phase of accepting a new technology, which is Google Apps
user provisioning in this case.
Instead of dropping or replacing the Google Apps, introduce the
Google Apps user provisioning tools in phases. This will avoid the
case where the employees will have to understand the entire new suite
at once. Introducing Google Apps in your organization is like running
a marathon, you need to keep a steady pace and avoid draining
Handling The “Rebel” Against The Google App
This is an undeniable fact that some of your employees might have
years of experience with Microsoft Outlook or similar tools. Asking
them to switch to the latest Google Apps will take them out of their
comfort zone. To keep the rebel level to the minimum, organize
training sessions and compare the tools in real time. Once the
employees realize themselves the benefits of Google Apps, they will
find it easy to get along with the tools.
Managing The “Change Depression” with Google
When the moment finally comes when your staff has to get rid of the
Microsoft Office, you cannot expect them to agree instantly. No
matter how advanced and better the Google Apps user provisioning
tools may be, the employees will always find it hard to give up the
software they have been using for a while.
This phenomenon is generally called as the“change depression”. The
best way to cope up with this is organizing various training programs
which highlight the benefits of Google Apps over Microsoft Office,
Outlook and similar old software.
Executing The Google Apps User Provisioning
The only way to achieve the overall acceptance of Google Apps over
the traditional software is embracing the Google Apps completely.
Google offers a detailed checklist for management and Google Apps
user creation tools to ensure that the acceptance is a success.
Regardless of the department, the Google Apps user provisioning
should include availing Google apps to all the departments. Until the
adoption is on a full scale, your employees might think that it is a
temporary deal and refrain from getting along with it.