Structuring A Day

I didn’t publish a blog post yesterday. An urgent request upended my morning. It took me until 2:30pm to finish before doing any other work (or eating).

This is not the way I like to start my day. Unfortunately, it happens in a startup. It’s the nature of the beast. On all other days I have a specific day structure I like to stick to.

The optimal structure of one’s day depends upon who that person is and how they operate. I’ve designed mine to take advantage of the creative thoughts I have in the morning. I then batch my meetings, phone calls, and “manager time” in the afternoon.

If you’re not familiar with the idea of a maker’s schedule vs a manager’s schedule, I recommend this post (and/or this one). If those are too long, here’s a great video that I showed our team this morning when discussing this very topic.

The Structure of My Day

I like my mornings to be for making. I write. I work on product. I think and problem-solve. I try not to check email until I’ve completed at least one big “maker to do”. I’m not always successful in that but I’m getting better.

Around noon I switch from maker to manager. The rest of my day breaks up into 30 and 60 minute blocks of calls, meetings, and administrative work.

Each week I audit how I spent my time and adjust from there, optimizing for the highest yield activities. I break those activities into inputs and outputs.

My highest yield inputs = talking to people (to gather information), reading, and research.

My highest yield outputs = talking to people (to deliver information), writing, and product work.

I work to structure my day and my role to optimize for these as much as possible. It’s an exercise of continual iteration and improvement. Time is a finite resource. It’s the most precious thing we have. How are you spending your’s?