First Steps Hackathon Logistics

4 to 9 Month before

4 Months Before

• Establish the Team
• Get the venue
• Establish a brand
• Start Working in Sponsorship

2 Months Before

• Start Promotion
• Line up Prizes ( if apply )
• Recruit Mentor, Judges and Volunteers
• Source Workshops
• Launch Registration

1 Month Before

Attrition :(

• Schedule Transportation
• Order Swag ( be sure they are cool )
• Order Food
• Planing for an Emergency

1 Week Before

• Reminders
• Over-Communicate
• Prepare the Volunteers
• Snacks ( healthy and unhealthy )
• Cleaning and Care Products for Participants
• Run of Show

Pre-Hackathon

• Welcome and Check in Participants
• Welcome Sponsors
• Put Out Food
• Double Check Power & WiFi
• Set The Tone ( Get them Excited )

During Event

• Team Formation
• Maintain Energy
• Be Visible
• Hungry Hackers ( Feed them every 6 hours )
• Project Submissions

Stop And Look Around !

You Are Awesome, You Made it.

Judging

• Presentation or Expo ?