How to Leverage the Power of Daily Team Meetings to Propel Your Profits
My simple strategy to turn a 10-minute meeting into your key to a thriving business
In today’s world, meetings have a bad rap. It’s often due to the fact that too many inexperienced meeting facilitators don’t structure the meeting with a clear agenda and goal. I know I’ve been in my fair share of meetings that just don’t seem to end and that aren’t productive for anyone.
People such as Tim Ferriss, who is well known for his book The 4-Hour Workweek, recommend to cut out meetings as much as possible. But when it comes to goal achievement, there is one meeting that can be a game changer.
The daily team huddle is a great way to incorporate coaching techniques into your management, so your team is more engaged, productive, and effective.
What is the daily huddle?
The daily huddle is a small team meeting so you can keep the finger on the pulse of where your team is at and better gauge whether you’re on course to achieving your monthly goals. It also helps identify potential other roadblocks or bottlenecks and be more proactive in resolving them, before they are so critical that they’re holding your team back from keeping things running smoothly.
How many people and who should attend?
I recommend no more than 8–10 people / meeting. If your group is larger than that, then break it into smaller groups to be more efficient. In small businesses, all team members should attend, including management and / or the owner.
What do you do if your team is not in-house?
You can host the meeting virtually or in person.
What are some of the other core benefits of having a daily meeting with my team?
There are many positive benefits to starting the day with a morning team meeting, including:
1) It sets the tone for the day
2) Establishes a culture of trust and empowerment
4) Creates empathy and encourages collaboration
5) Social component
6) Relationship building and engagement
8) Clarity and understanding in regards to each individual’s tasks
9) Newly on-boarded team members get an opportunity to get to know their colleagues quickly and begin contributing to meaningful conversation right from day one
Here are some ideas of what each individual could share during the huddle:
1. YESTERDAY’s WINS!
Big or small… tell us?
2. RED FLAGS & ROADBLOCKS?
What is problems/challenge is in your way? What could be at risk?
3. SHOUT OUTS!
Who affected you or the company positively. Colleagues, members and vendors?
4. YESTERDAY’s BIG ONE
Did or didn’t do? Why?
5. TODAY’S BIG ONE
The one biggest goal for today?
6. PERSONAL UPDATE
Anything cool going on?
How could the meeting be structured?
This isn’t a meeting where the supervisor drones on about something for 10 minutes while everyone zones out and dreams about going back to bed. Everyone will have a turn to share something. Plan for the meeting ahead of time so everyone can put his or her thoughts together. For example, you could post the available topics around a meeting room or somewhere your staff spend time, so each team member keeps the topics front of mind.
Allocate 1 minute per person to speak. If someone goes slightly over the minute that is OK, but not two minutes. You need to keep the meeting tight and productive.
If someone does not do their “big thing” the prior day, accountability is key. So you could think about some sort of “punishment” Maybe it is that they need to put a dollar in a jar, sing a song, buy lunch / breakfast, wall squats. Something that’s not too crazy but at least that will motivate them enough to not want to have to be called out.
Because each person’s turn is quite quick, you’ll just be getting a high level overview of what they’re sharing. However, when you recognise that one of your team members has an idea worth exploring further, you can follow up with them later on so they can elaborate.
What about timing?
It’s important to build the right culture for your team, based on your company’s vision, mission, and values.
For example, if punctuality and reliability are some of your core values, you would want to ensure your team members show up on time. The meeting room (or virtual meeting room) doors open at 8:00 (example) for getting settled, organized and prepared. You’d encourage everyone to please be in the room by 8:20–8:25 am and ready every day to begin to speak at 8:33 (strange times are fun).
The meeting starts if everyone is in the room at 8:33 AM or not. If your team members are late for any reason, they have to sing (or another minor “punishment” as above)
If your team members arrive huffing and puffing but are there at 8:32 they are late. They did not prepare, nor respect the others who were there on time, and optics are everything. Repeat offenders need to be sat down and asked if they want to be here. Culture is everything and these meetings can be a great way to keep the keepers engaged and motivated, and weed out the ones who are only slowing your organization down.
How does a savvy small business owner leverage these meetings to improve their bottom line?
Team members often underestimate the value of some of their feedback or don’t feel confident sharing it. When you foster a culture of transparency where each employee feels valued and listened to, you may find opportunities to make improvements, prevent catastrophes before they materialize, and cut out things that are slowing down your operation. Your people can be your secret sauce to establishing an unfair advantage and getting an edge up on your competition.
Alison Beierlein uses her more than a decade of international experience in business development, sales, and operations management as a Certified Business Coach and Consultant to help 6-figure entrepreneurs grow into confident 7-figure business owners. A passionate self-development junkie, she brings a well-rounded approach to her work that gets results that are aligned with her clients professional and personal goals.
Whether they’re struggling with how to bring on their first (or more) team member(s), how to increase their revenue, or how to create systems that will allow them more freedom to focus on the parts of the business they love, Alison helps business owners create a scalable model that creates a bigger impact (and more cash in the bank).
When Alison isn’t helping her clients multiply their income, she’s playing Go Fish with her daughter, teaching her son how to ride his bike, and enjoying the backcountry views around a campfire.
If you’re ready to expand your business, click here to book a complimentary strategy session with Alison to see how she can support you in profitably growing your business.