One Way to Solve Your Email Problem

Love it or hate it, email is an important part of communicating today. Some companies such as Slack, Fleep, Microsoft Teams, HipChat, among many others are trying to eradicate email once and for all by providing a central communication hub.

There will be a day when the way we communicate electronically will change drastically. Until then, email continues to be a pivotal portion of communicating today.

The every day email routine varies from individual to individual. Some use Apple’s Built-in Mail app with smart folders, others use Outlook with custom filters, those of you using Thunderbird should probably start moving away from it, and the overall efficiency of your daily routine is coupled between your ability to be creative and your email client.

What’s wrong with the way we use emails ?

  • Unruly Inbox with thousands of emails and hundreds (some times thousands) of unread correspondence
  • Conversation switching from one email to another
  • Leaving an email “Unread” in order to read it later
  • Tag an email or move it to a folder only to forget to read it later on
  • “I never received a reply for the email I sent back in 2016?”- Sender

Let’s step back and ask ourselves. What is the point of email ? I believe that email is a communication vehicle that facilitates the delivery of a “one-to-one” or “one-to-many” message. When messages fail to be delivered, or they fail to be prioritized and organized by the receiver, communication suffers and that can cause all kinds of unwanted issues.

It’s inevitable. We all have busy lives, and email should not be one of the things we work for. It should work for us !

Then came Google Inbox. On the surface, it seems like a complicated system that culminates in yet another email client, but after using it for a couple of years, the experience yields an elegant platform with sophisticated simplicity.

Google Inbox Overview

Since its public release in late 2014, the product and engineering team spearheading Google Inbox are providing what is a reimagined email experience for anyone who uses email. To efficiently use Google Inbox requires a shift in mindset from what you are used to with traditional email clients.

If you can embrace, “Out of sight, out of mind” you are half way there. This is at the core of Google Inbox.

Minimizing distraction by keeping items that require your attention at that specific moment. It is efficient and will improve your productivity while limiting distractions.

Emails can only be marked as Done, Snoozed, Pinned, or sent to trash.

“Out of sight, out of mind”

Done

Marking an email Done is a form of “archiving”. This is more of a psychological way of looking at emails rather than storing email somewhere else. As we mentioned, Google strongly believes that you should only be looking at items that require your attention in that moment while they handle the when to display new items.

Snooze

My favorite feature. The days of marking an email unread in order to read it later are gone. Snooze works just like an alarm clock. Once you snooze an email, and select the conditions for the email to come back into view, the email is then moved away from your inbox and into it’s own “Snoozed” view.

The snooze function comes with predefined times such as: Tomorrow, Next Week, This Weekend, Later Today, Last Saved, or Pick a Date & Time to make it easier to ‘click-n-go’. Inbox also allows you to configure what you define as “Morning”, “Afternoon”, and “Evening” so that this feature can work around your schedule.

Reminders

What separates this Reminder features from the other thousand Reminder and To Do apps on the market is the implementation. Baked right into your email client, reminders can either be set to trigger at a future time, or by location. Once a reminder is set, it will not appear until either your current location matches the reminder, or the set time is triggered.

Once the Reminder is triggered, the reminder appears as if it were an email in your Inbox view. Reminders also have shortcuts to call, email, or text someone in your contacts to make it easier once they trigger into focus.

Pinned & Trash

These behave as you would originally think.

Pinning an item will make the item show until you unpin, mark done, or send them to trash.

Send to trash works as you would expect. It deletes the item.

Results

I can’t quantify how much time it’s saved me over the last couple of years because I failed to take measurements prior to switching over. What I can tell you, it’s that now I only see what needs attention immediately. Nothing less, nothing more. This allows me to focus and communicate in a manner that I couldn’t have achieved by using traditional tools.

Closing Notes

Google Inbox brings a suite of secondary features that you may or may not use. It is not a steep learning curve once you understand that you should only focus on what needs attention at that moment.

If you’ve switched from traditional Email to Inbox, leave me a comment and share your experience !

These native clients will elevate your experience using Google Inbox:

*** If your business is not using Google G-Suite, or your email provider is not backed by Google. You are SOL. Sowwy :(