The Decline in Productivity and Stress Associated with Email Reading.

Introduction

In the modern work environment, email has become the preferred communication tool. However, many studies show a link between excessive email use and a decrease in productivity, as well as an increase in stress. This article examines the effects of excessive email reading on productivity and stress.

Impact of Email Reading on Productivity :

Reading emails may seem like a simple task, but it can actually take a lot of time, especially if the volume of emails is high. A study by the McKinsey Global Institute revealed that information workers spend an average of 28% of their workweek reading and responding to emails. This time could be better spent on more productive tasks.

Moreover, each time an employee interrupts their work to read an email, it takes time to regain focus. According to a study from the University of California, it takes an average of 23 minutes to return to an initial task after an interruption. Thus, the disruption caused by reading emails can result in a significant decrease in productivity.

Link between Email Reading and Stress :

Constant email checking can also increase stress levels. The feeling of being constantly reachable and the pressure to respond quickly can lead to increased anxiety. Furthermore, the amount of information received via email can be overwhelming, leading to information overload.

A study from the University of California revealed that people who frequently check their email have higher stress levels than those who check less frequently. Moreover, the same study showed that limiting the frequency of email checking can reduce stress.

Conclusion

Email reading is an inevitable part of most modern jobs. However, it is important to effectively manage the time spent reading and responding to emails to maintain a high level of productivity and reduce stress. Strategies such as limiting the frequency of email checking, establishing specific periods for reading and responding to emails, and using filters to prioritize important emails can help mitigate the negative effects of email reading on productivity and stress.