Does Dropbox Pick Up Office Productivity?
Technology provides the small business owner with a leverage playing field. The barriers to entry and operation have been eradicated because now small businesses can use technology to increase their competitive advantage. They can hire workers from around the world, bundle their phone, cable and Internet, and use the cloud to store documents in one location. Cloud storage is one of the great equalizers because any small businessman can save his documents to the cloud accessing them from anywhere. Some companies have provided many affordable storage options. Dropbox has a business product. I’m using earned value management to see if Dropbox for Business will help the small business owner increase his productivity, save time and money via the cloud.
Earned value management is a way to measure your time and cost efficiency. Most people wrongly think that earned value management is only for Corporate America. This couldn’t be any further from the truth. I will provide you with the background knowledge and some important variables in the next paragraph.
I start off with the basic three variables: planned value, earned value and actual cost. Planned value is the original planned work. Earned value is the actual work that’s done. Actual cost is how much money you’ve spent on a project. The actual cost is $20/ person a month for a minimum of 3 workers. For this example, I will have 5 people so total actual cost is $100/month. The planned value is to save $1000 on your company retreat. The earned value is that your company has saved $1250 after using Dropbox for Business.
These three variables are used to compute the cost variance and the schedule variance. The schedule variance is earned value — planned value. It compares how much work you’ve completed against the original plan. The cost variance is earned value — actual cost.
There are three categories for evaluating both schedule variance and cost variance. These categories help make better decisions.
- EV > PV = ahead of schedule
- EV = PV = on schedule
- EV < PV = behind schedule
- EV > AC = under budget
- EV = AC = on budget
- EV < AC = over budget
Using earned value management, your schedule variance is SV = EV — PV = $1250-$1000=$250. This means that you are ahead of schedule. Now let’s calculate cost variance. Your cost variance is CV = EV- AC = $1250-$100=$1150. This means that you are under budget and getting the most bang out of your buck using Dropbox for Business.
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Originally published at www.pm.expert on May 1, 2017.