Bad Management

Conference Coin
Sep 6, 2018 · 4 min read

Planning a conference is not an easy task. The process of its preparation begins much earlier, before the culmination of the conference. In fact, event planning requires a unique skills that includes multitasking and attention to detail. All this refers to one concept of management. A large amount of duties can sometimes lead to omitting small, seemingly irrelevant details. But let’s face it, every detail matters and it affects the quality of the conference. To avoid mistakes in the future I will discuss a few examples about bad management.

Problems connecting with the low quality of planning/organisation on event

Choice of location and spatial orientation of venue: What may affect the quality of the event is the choice of the wrong place and the use of space. If the room is too small, the participants will not be able to get in the room. However, too much will result in empty spaces. When looking for the right place, the organizer should keep in mind the number of people taking part in the event and the nature of the conference. An important issue is also soundproofing the rooms. Sounds from outside the Hall may cause discomfort to the participants. Check the audio / video equipment before the conference. Testing the time between the next presentation slides and also making a microphone check.

Expenditure

Whem planning a conference usually the next management mistake is bad spending . It should be carefully planned to prevent any loss of control. When planning a conference, you should keep in mind other expenses than the place in example various attractions or catering. In addition, there are costs for the guest safety and license fees. The proposed expenditure of a conferences is usually a clear indication of the qualitative features of such upcoming conference.

Wrong ideology of event

A poorly defined thematic range. We have to start with this, it builds the whole conference, fills out the list of speakers and attracts participants. Setting the subject matter of the conference too generally means that the event gains an image that is not very expert. The participants of the conference want to gain knowledge from people operating efficiently in one, narrow field. However, do not restrict the subject of lectures too much. Conference participants should be provided with a substantial dose of substantive knowledge. When choosing a topic, it is worth paying attention to new technologies, transmission innovativeness and current trends in a given industry. Setting goals may be one of the things that will make the conference uninteresting.

Timing

Time is everything. A good plan should be made in order to not waste any time when planning a conference. It is necessary to plan the time of individual elements, starting with assemblies, trials, discussion panels, breaks, etc. Without planning the minute, the conference will be at risk of failure.

Low communication and control over event

Poor communication management has a big impact on the success of the event. When organizing a conference, instead of the quantity of organizers, one should bet on quality. By reducing the number of people organizing it, the responsibility for their tasks is not dispersed, and the effects and communication are clear.

Audience management

Many people are open books. Your audience are the same. At every given opportunity, just like a book, you can write down in there minds as you desired. Of course, this would be the major purpose for which any conference will hold. Therefore, it is reasonable to consider the audience and manage them appropriately. Effective communication is a “ two-way radio”. Speakers have to be sure they have definitely communicated to the audience, both in and out. Non-attendees audience should also be strictly considered. Those will constitute about eight per cent of the success report.

Conclusion

A conference is an event that connects people hungry for knowledge. Bad management can affect the success of the conference. That is why all of its elements should be consistent. It is important to arrange everything accurately and all tied up.


Author(s)

Dare Shonubi, Sandra Waśkowska

Written by

We aim to facilitate acces to Blockchain-related events by creating platform that associates conference participants from all around the world.

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