Evolving with the Times: Best Practices of Virtual Convening

  • Use Zoom breakout rooms to break the larger group into smaller discussion groups
  • Shift the structure of our virtual agendas so we aren’t simply mimicking the 3-day, all-day in-person conferencing mode
  • Create recordings of your sessions so attendees can view all of the information shared during the convening.
  • Have the right background for your screen
  • Hold a strong posture and a clear speaking tone
  • Test out your tech before the call to make sure everything is working properly
  • Make sure you as the presenter/facilitator have everything you need to be comfortable for the call
  • Maintain and monitor the energy in the room and engage participants all from a computer screen in your home.
  • Invite people to take a breath together can help connect everyone physically, even in a virtual space.
  • Acknowledging the discomfort for some in connecting virtually and letting people choose if they want to have their videos on or off depending on how they are feeling is another way.
  • Have guiding questions that help participants in smaller groups with guided facilitation can help people open up and share in ways that they might not want to in a larger virtual group setting.

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