You Ask, I Answer: Conference Gear for Audio and Video

You Ask, I Answer: Conference Gear for Audio and Video

Amy asks, “I saw this cool setup you were using at the marketing profs conference — would you mind sharing what hardware/software you used? I am in the events space and trying to do more independent recordings like this. Thanks!”



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Disclosure: links to products in this post are affiliate links. My company, Trust Insights, receives a small percentage of purchases made, and thus I indirectly benefit financially.

Machine-Generated Transcript

What follows is an AI-generated transcript. The transcript may contain errors and is not a substitute for watching the video.

In today’s episode, Amy asks, I saw this cool setup you’re using at the marketingprofs conference, would you mind sharing what hardware and software used I’m in the event space and tried to do more independent recordings like this

great question. So Amy was referring to the fact that the, unless explicitly forbidden, I tend to record all of my keynote talks. Because a, I want to know how I sound and I said anything that was useful and be because a lot of cases I want to be able to produce the content and distribute it very, very quickly. Typically, when I do my own video, I will have the video edited and available within 24 hours of the event. So one of those things where

it’s, it’s helpful to the attendees, they if they wanted to remember something, they couldn’t remember exactly what

I said, Hey, here’s the video, here’s the audio etc.

So let me describe some of the equipment that I used do this and some of the software and there’s a separate

video that

I have. It’s up on the trust insights YouTube channel, how I do the actual editing process, but I can describe some of it here. So first, let’s talk about the hardware. This little contraption here is a three part tripod and there’s two

pieces the clamp is by square jellyfish. By the way, all this all the technology pieces are links in the blog post. So check the show notes to get to the actual URLs for all these pieces. They are affiliate links on Amazon. So full disclosure. So there’s the the the smartphone tripod mount. I love this out. Because it rotates

it can really do portrait or or landscape mode for your phone. I don’t know why anyone would ever record themselves in portrait. But if you want to do video chat or something that’s useful, and it’s just got the expandable clamp so it can take up to a gigantic phone.

This is a mount by ultra pod. This is the ultra pod to I used to use the grill apologize amounts, but the legs keep breaking on me. So this one’s handy. x is equal to go tabletop or I’ll fold up and I can

take the Velcro and just sort of strap it

to a pole and then adjust the head so that I can it’s it’s the correct orientation. I do this a lot with lighting polls. So if there’s an event that has lighting of some kind of strapped to the pole, you know, clamp it down and it’s ready to go. And of course the the smartphone goes in here now the video and the audio are separate.

So I don’t try and do the audio on the same thing. What I do next


I will take I have a task cam Dr. 05 which is a very nice audio quarter that the mic goes right in the top here. And then I have the the team of fun the head

worn headset which is a wireless thing so there’s a piece down here this is piece over here has about a range of 10 ish feet I think give or take and so it’s it’s not bad for for that what I do with that is very straightforward. I take the

put the chemo fun on the podium usually, or the lectern or whatever is nearby. And then I will record the audio from that on on this got

here. And this gives me your mp3 or WAV format. Typically for voice, you can restore an mp3 format. I know that if you are doing something high fidelity, like sing or music, you definitely want to record and wave but for voice, it’s fine.

Um, one of the thing I’ll do is I’ll take a power pack, you know, this little,

these little ribbon thing is that people give away a conference and trade shows these are fun because

I stick on the back of the power pack of this. Typically I will put

on the band of the tripod, right. So I’ll weave this this through here. And this way, I can plug in my power cable right to the smartphone, the phone mount, and that way I don’t have to worry the phone running out of battery wallets do recordings. One critical thing at least for iPhones, I don’t know about Android,

make sure it’s an airplane mode. When you’re recording video,

I have had

unfortunate cases in the past where

I’ve been recording video, and it went of call came in or something. And that interrupts the app and the video app. I don’t know why Apple doesn’t fix that. But so be it. So those are the major hardware pieces. Remember, audio and video are separate. The audio is at the podium, the video is typically in the back of the room, I’ll try to put as far back as I can, because

you want to capture the audience if you can, at least as a speaker. So you can see their reactions like everyone’s like, on their phone, playing games, whatever. Okay, clearly no one’s paying attention to this part need to rewrite that part of the speech.

Now the editing process the audio comes in from the task cam

take that into Audacity. I like the audacity editor. Because frankly, it’s free.

And it’s really really good. It now if you are already paying, especially if you’re at an institution, an organization if you’re already paying for Adobe Creative Cloud, then use although we audition to do the audio editing because you’re paying for it will use it.

The things to do there are trim it normalize that because you can get some

interesting effects. And you want to do dynamic compression on the audio. So like right now what we’re doing

here because I’m speaking in a relatively narrow band of audio, meaning I’m not yelling, and I’m not whispering I can just do your typical leveling, but you want to do normalization if you’re doing public speaking, because as a public speaker, some the old have a lot more variants and how loud you are. And so you want to normalize that then

make a WAV file of that take that take put it into campaign Asia, put your video into camp Asia, and then you line up the audio in the video together so that they are in sync but not a header behind each other. This gives you one additional benefit at least as a speaker and it gives you the house

and by that I mean house noise because the phones in the back of the room. So the phone is going to pick up some the reverb right. So you want to to do a little ducking incantation to reduce that but for things like q amp a from the audience and especially as a speaker and an events manager if you’re in the if you’re producing audio for events you want applause right you want you want the sounds of the event that people Leo cheering or or laughing along lines and

the head one Mike does a really

good job of getting rid of the surrounding noise. So you want to bring some of that back in when you

when you are doing the editing to. And that’s what the phones audio is going to give you gives you the ability to bring in out the house sounds as you need them.

And then I’ll take that WAV file typically. And also I’ll take the stage at video once it’s done. And then I’ll feed it to a free tool called f f. MPEG. It is a command line tool. It is a technical tool it is not there is no user interface you have to type commands into the command line but is a very, very powerful tool for converting one type of media to another. And what I will do is I’ll take the final video file and I will have that turned into an mp3 that then becomes either a podcast episode or I will send it to an app called otter Ott er that will do machine learning transcription of the audio so for the event I’ll take the transcript I’ll take the audio and turn into a transcript and that way

you can see the video you can download the audio if you want to listen to it the car you can get the slides as a PDF but you can also get the transcript of the talk as a PDF


if you if you are running an events company you will want to polish it up because

it comes out very much as is for a speaker you can find get away with either depending on how much time you have and if you have a VA or not but I really like that because it gives everybody those your talks in the format that they’re most comfortable consuming they Some people like to listen Some people like to watch some people like to read so that’s sort of the process

for turning a talk into lots of different media and for giving it to people in the form of that they want all this hardware probably after all said and done probably about $200 total

except for the phone to pay whatever you pay for the phone

this guy I think it’s like 25 bucks the headsets 50 this guy’s 72 I think there’s anything else

that’s that’s about it contagious a couple hundred bucks I believe

but you don’t need to use it you could use like I movie or Windows Movie Maker I personally wouldn’t but I like camp Asia because it can also do is like picture in picture and and diagrams. If some talks at the video isn’t great. I will like show the slides I’ll have the slides been picking a picture and picture whatever if I want to talk to be like really, really well professionally edited.

Or if I can’t see the screen in the video I captured so that’s the process watch the other video

and check out the links in the show notes. If you want to get any of this equipment again, disclosure or affiliate links in it. Thanks for watching and please subscribe to the YouTube channel newsletter i’ll talk to you soon

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Originally published at Christopher S. Penn Marketing Blog.