You can go all technological and use note-taking tools such as Evernote or OneNote to keep your records, which allows for better speed and search.
The ‘Robert Greene’ Method of Writing Books
Paulo Ribeiro
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Or, a combination of the index card system and document snaps in Evernote. This section in Ryan Holiday’s article definitely made me want to have a digital backup:

My house recently got robbed and I was so terrified that someone took it, you have no idea. Thankfully they didn’t. I am actually thinking of using TaskRabbit to have someone create a digital backup. In the meantime, these boxes are what I’m running back into a fire for to pull out (in fact, I sometimes keep them in a fireproof safe).