Virtual Assistant Tools: Top 3 Password Tools for Teams

A lot of people out there have asked the question, “How do I know if my virtual team is abusing logging into my accounts?” There seems to be a comfort, or should I say discomfort level, with sharing certain types of information with virtual assistants, especially when you don’t have a relationship or rapport built up with a new virtual assistant. So, it’s totally understandable, and it’s a feeling that lots of people have and I had when I first started as well.

The №1 benefit for you to embrace this sort of sharing process is that you’re going to be able to give your virtual assistants access to do certain things that you otherwise would have to do yourself. An example might be, let’s say you have a Fiverr account and you’re looking to hire a graphics designer. Well, you have to do that yourself because you have the login access to your account, but really, it’s not the best use of your time if you happen to have virtual assistants. I’ll explain in a second because, sometimes, I do go on to Fiverr and I do look at things, just kind of browsing. But when I want something in particular, I delegate it to my project manager. She would go into Fiverr using a shared secure login, start looking at jobs on my behalf and potential gigs that are in there, getting a list of those gigs together, making favorites in my Fiverr account, and then sending me the details so I can take a look at the shortlist and make a decision on what I want to go with.

The great thing about that is it saves me tons of time. I could spend a long time going on any website, doing research, but if I have my virtual assistants doing that for me, I’m going to get lots of free time back. I can focus on growing my business, networking with other people, or doing other high leverage tasks that are more important for me as an entrepreneur and a business owner to move my business forward.

So now we got that out of the way. You know the benefits of outsourcing and being able to free up your time and leverage your time better, but it is still a challenge for many, many entrepreneurs out there to harness the technology portion of it. So, my top three recommendations are LastPass, the second one is 1Password, and the third one is Dashlane. Now, we’ll talk a little bit about them.


LastPass is the №1 tool that I use when I share any secure logins with my team. It’s very easy because its cloud based. Basically, you can sign up for a free account, which is another bonus. You can get a free account on and create logins, share your logins with your team remotely. It just makes it really easy to share and to access. They have Google Chrome extensions, so you can manage them pretty easily. You just click on the little extension, it will come up, and you can go ahead and search for all the logins that you have.


The next one is 1Password. 1Password is actually the first one that I used when I started using password management software. It actually is a few downloads. So, you download it to your machine, in your laptop, in your desktop, or in your Mac, whatever you have, and you’ll be able to add secure sites. It’s similar to LastPass where you would set up a login and go ahead and save it to a vault. The difference is that 1Password for teams is not web-based, so you would have to sync it using Dropbox. I think right now, as of this recording, it’s still their primary syncing model, but I haven’t really used 1Password for teams because this particular component is new. So, this is another option that you may want to check out as well. Now, if you do 1Password for teams, there is a charge. That could be the downside to a lot of people going with that solution. I personally find that 1Password gets a little bit out of sync when you have browser updates and things like that. That’s something to keep in mind. You would have to restart your browser and then restart your 1Password extension. You may have to uninstall it. So, there are some little technical limitations but still a great password manager. I use it for my personal stuff that I don’t share out with people.


The third one is Dashlane. Dashlane is touted as a very, very slick interface, very easy to use. I have never used this one. I added this to the list because, in the research that I have done, it looks to be a very promising option for secure password sharing. It is not for free. You can start off with a free account, but if you want to access some of the more robust business features, like sharing with your team members, there is a charge for that as well. They’re nominal when you look at the comparison of what it would cost you if you had a compromised password or anything like that. I think they start like maybe anywhere in the $50 and under per year for 1Password for teams and for Dashlane.

So, these are definitely ones to look at if you’re looking for a password solution, especially, free and totally recommend it. If you’re going to start trying this out and testing it out, go over to, try it out, and start sharing it out with your virtual team so that you can go ahead and free up more off your plate and, hopefully, for your business.

Take care and I’ll talk to you soon!