4 Pillars for a Commander to get a hold of Project Management
“Management is efficiency in climbing the ladder of success; leadership determines whether the ladder is leaning against the right wall.” — Stephen Covey
A leader who uses his or her abilities, attitudes, instincts, and personalities that are capable of creating a situation, so that the other person who follow him can work with each other needs to know to what extend the underlying scope of his actions and how to properly organize all components that is in front of him. This is where the ‘project management’ take a roll. Various opinions expressed by the experts. such as one that according to James A. F. Stoner,
Management is process of planning, organizational, observation and guidance of effort all organizational member and usage of resource, other organizational to be reaching the target of organization which have been specified.
And many more opinions about the definition of management itself, and all of that lead to a common core that is a process in order to achieve an organizational goal by working together with people and resources owned by the organization.
In his brilliant mind, Stoner shows an interesting perception about management. He devided the functions of this management into 4 things, as follows:
Planning, means a leader firstly think about the goals and activities before implementing it. This function is usually based on a way, plan, or logic, which is well prepared.
Organizing, means a leader coordinates the human resources and materials resources owned by the organization. The extent to which an organization is effective or not is depends on it’s ability to mobilize the available resources to achieve it’s objectives. Of course, with more integrated and more directed the work it become, will result in more effective organization.
Leading, means a leader directs and influences his subordinates, uses others to perform certain tasks, By creating the right atmosphere, they help their subordinates do their best.
Controlling, means a leader strives to ensure that the organization is moving in the direction of the goal. If one part of the organization is going in the wrong direction, a leader seeks to find the cause and then redirects it back to the right destination.
In the planning and organizing phases, what a leader needs to be concerned with is quality, cost, and time. In planning a project, the leader must prioritize the quality and plan the project as ideal as possible. Then in reality there must be boundary constraints such as costs and time that can hinder or block the project from idealization. It is possible that with time constraints, the quality of a project will decrease as well as in the absence of the resources needed to run the project. In the lead phase, this is the time of execution or commonly called execution. The true leader figure is needed here because the leader knows who he is going to bring the people who go with him, how he will create a condition that is very conducive to remember the common goal at the beginning that has been dreamed. In the control phase that has a function that intersects with the evaluation. Where the purpose is to control the system that has been made and can later be improved and can be used alternative methods to stay on track that is toward a common goal.
And for someone who is in charge and as the highest command holder, thus management can be sure there is a purpose to achieve certain goals of the group or organization concerned. While to achieve a good plan, consistent implementation and continuous control, with the intention that the desired goal can be achieved efficiently and effectively. Efficient can be cited as a condition or circumstance, where completion of a job carried out properly. While effectiveness is a condition or circumstance where we use the right tools or equipment in choosing the goal to be achieved, so that the desired goal can be achieved with satisfactory results.