How to send 10,000 emails using Gmail at once (Updated 2020)

7 min readSep 8, 2017

You must be wondering, how is it even possible. We all know that Gmail has certain restrictions when it comes to sending Emails. Gmail loves its customers, hence the limits as it doesn’t want you to exploit its services or harass its customers by sending bulk emails.

If someone is promising you that you can learn “how to send 10,000 emails at once using Gmail “ or “how to send unlimited of email from your own Gmail address” at one go, they will definitely put your email deliverability rate at risk.

If you really want to send 100 emails or 1,000 emails or 10,000 emails or even a larger number of emails at once without getting your email domain blacklisted, read the simples steps below and learn how to send 10000 emails at once for free and premium plans.

The solution to send 10,000 emails at once:

SalesHandy’s mass mailing feature with automated Follow-up lets you schedule as many emails as possible and yes, we are talking more than 10,000 emails too.

We have mentioned here that we let you schedule all these emails to be sent at one go but the sending will be programmed as per your email service provider’s daily email sending limit. As it is not recommended to send multiple emails at one go as it may damage your email account reputation and result in your emails ending up in recipient’s spam box.

Using SalesHandy one can send Mail Merge Campaigns from Gmail or Outlook or any other email service provider without decreasing their email domain reputation.

Additionally using SalesHandy, you can set up automated follow-ups to the bulk email campaign that you are sending, freeing you up from taking email follow-ups manually and also increasing the reply rate of your campaign.

It might take a day or two to send all those emails scheduled, depending on your email service provider’s daily email sending limit. But this and the drip frequency optimization technology (automatically placing short random time intervals between sending two consecutive emails of a campaign) that we use while sending your campaign ensures that your emails dodge recipient’s spam filters and get you higher email deliverability though you are sending more than 10000 emails from your email account.

You might be thinking about how to send bulk email using SalesHandy, Relax. This tool will solve your challenges of sending bulk emails using Gmail or Outlook. All you have to do is get started with the following simple steps.

4 Easy Steps To Send Bulk Emails From Gmail

Step 1: Create Your Email List
Step 2: Upload The List in CSV Format
Step 3: Compose The Email
Step 4: Send or Schedule The Email

Step 1: Create Your Email List

First thing first, you have to create a list of your recipients to whom you are looking to send a bulk email from Gmail or outlook. Always make sure you have a clean list with the Name and Email address of your recipients. Having a Name will help your bulk mail sending look more personalized as well as will be a great assist in avoiding email spam filters.

Step 2: Upload The List in CSV Format

So if you want to send 10000 emails at once, to optimize the process you have to create 5 different email lists. Each list with not more than 2000 emails.

Get on the SalesHandy web app, open an email campaign and create a new campaign to send bulk email. Upload your first list in a CSV file. While uploading you get an option to clean and verify the email list with addon features of SalesHandy. This will remove spam emails and invalid emails. By verifying and cleaning the emails, it reduces email bounces and improves your credibility to send bulk emails more efficiently.

Step 3: Compose The Email

This step is the most important among all. Here you begin the actual communication with your recipients.

It’s good to start by creating an informative and creative subject line that compels recipients to click.

Now create a comprehensive email by making it personal with Mail Merge Tags. Cut to the chase offer some value to your prospect and end your message with a clear call-to-action.

However, don’t forget to add follow-ups. You can create up to 9 follow-ups for your bulk email campaign.

PRO TIP: To boost open rates of your bulk emails, always make sure you don’t use spam words and too many links in your email. This will affect your email deliverability.

Step 4: Send or Schedule The Email

This brings the end of the process. You can send or schedule your camping. Along with that, you can set a time interval between two emails. The best practice is 60 sec.

Having said that to send unlimited bulk email, follow the above steps and create next campaigns with a difference of 24hrs.

Video Guide on How to Send a Bulk Email Campaign

You must be thinking that is this the best possible way to send 10000 emails at once and isn’t it really possible to do it in a days’ time? The reality is that it is impossible to send 10000 or more emails from a single email address on the go in a single day without triggering spam filters.

But with the process that we have covered above, one of our customer schedules and sends 10,000–50,000 emails every day.

In fact, his goal is to schedule 1,000,000 emails in a year. He has 20 accounts with us and schedules 20,000 emails every single day using all the accounts.

Our recruitment team also follow the same. Here is how the dashboard looks like:

In the above picture, you can see 5 scheduled campaigns with 3–4 followup emails scheduled. In our case, we have scheduled only 3 follow up stage, but that is an individual choice. You can easily schedule up to 9 follow stages using SalesHandy.

Important Note:

SalesHandy also gives you an option to add Unsubscribe link within your email campaign. You can add Unsubscribe tag at each stage of the email campaign so that the recipient can opt-out from your email list.

How Timing Works in SalesHandy

Google keeps track of how many emails are sent in 24hrs from a particular account
As per the Google policy , you can send 2000 emails/day with G Suite account whereas maximum email allowed in free Gmail account is 500 emails/day
So let us say with your G Suite account you began a campaign of sending 10000 bulk email on 1st December at 10 AM and it took 3 hours to completely send 2000 emails which got over at 1 PM.
Once you complete daily sending quota, for the next 24 hours your email will be paused. You won’t be able to send an email from your G Suite account. However, during this time you can receive and schedule emails.
So your next campaign will begin exactly after 24 hours of your last email sent i.e on 2nd December at 1 PM. The same process will continue for the next 5 days, i.e if you started the campaign on Monday, it will finish on Friday.

I strongly believe your confusion is cleared about how to send bulk email from Gmail or Outlook.

Important Notes:

Using this feature, you can send 200, 1600 or 5000 emails in a day depending on your SalesHandy plan type.
SalesHandy uses drip method to sending mass emails by putting time interval between two consecutive emails and respects Gmail’s daily sending limit hence giving you a guarantee that any email sent using SalesHandy won’t end up in the Spam box.
It doesn’t matter how many campaigns you do in a day SalesHandy will track each and every one of them.

Remember, it will take half an hour or so to get the hang of it and the advantage of it will last lifetime.

Here is the detailed guide on “How to use Mail Merge and Automated Follow Up”.