5 Ways to Communicate Effectively

I just had a great evening session with Becky Tumewu this weekend. She’s a famous, aspiring, and inspiring Indonesian MC/Public Speaker, and also a mentor and owner of TalkInc, a public speaking school based in Jakarta.

The workshop is mainly about how to communicate effectively. We human, endowed by communcation skill since we were born. We often unconsciously, underestimate the importance of communication. We don’t question whether it’s effective, effective means the message is delivered successfully.

When you the speaker, say A, an effective communication means your message MUST be captured by your audience as A, not A+, A- or even B.

We can only imagine how many unnecessary miscommunications, conflicts, wars, business failures, brokenhearts, that have been happened in the world due to ineffective communication. I think maybe for us, it’s not too late to pay a bit more attention on this, in order to reach our objectives, make our life easier, and prevent anyone from getting hurt. I’m trying to write my own version on how to communicate effectively by these 5 simple ways.

  1. Understand Your Audience

We should understand our audience, what’s their background, what’s their intentions, what they expect to hear from us. Be it children, teenager, married couple, elder people, drug user, child abuser, marketing people, church people, and other endless possibilities. By understanding them, we will be able to plan and construct our technique and content of communication better.

2. Understand Your Self

This is the crucial part that people often forget. In order to communicate effectively or to deliver our message, it is important to have a certain level of sincerity and self-confidence about our selves and intention. It is easy to feel intimidated by our audience or interlocutor. By looking deep inside, we can understand our strength and weakness and build our self-confidence while at the same time find the solution to overcome obstacles in delivering our purpose by communicating sincerely.

3. Opening (Make it Impressive)

Opening is very important. Because whether we like it or not, first impressions last. Jumping to the content or speak straightforwardly is not always good. Whether it’s our first encounter with a prospective client or pillow talk before bed with our partner, we can always start with an opening. Therefore we will catch and grab the attention, and guide our listener into our desired track.

4. Content (Make it Well Structured)

Imagine there are one big circle divided into 3 circles:

Inner circle, middle circle, and outer circle.

Inner circle, the most important circle should be what we NEED to deliver. Structure your talk so your core message is well-delivered and not generate any questions.

Middle circle should be what we CAN deliver, Extra information and small talk is always acceptable once you have delivered what they need to know.

Outer cirle should be about what we WANT. There is always something we want to add or talk about that doesn’t benefit the quality of our communication. But remember, the best communication should be always about what BOTH side needs and wants.

To add more, to be considered effective, anything too long, too much and too detail can’t be good. This applies in most circumstances.

5. Closing (Make it Unforgettable)

Make it a habit to do a remarkable closing. Whether it’s a simple thank you for our loved ones or a remarkable quote to close our big speech. A good closing is a great way of engaging people. Because in the end, it is human that we are dealing with, and humans were created to think, feel, and remember.

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