Top 12 Effective Time Management Skills to Maximize Your Productivity
There are 24 hours in a day but how often have you wished that there could be more hours as you rush to get things done. Life is busier than ever before but with good time management skills the 24 hours can be utilized to your better advantage. It is the art of knowing how to work around your tight schedule and ensure that you get rid of all the chores. Mismanagement of time can result in stress which in turn means that the tasks to be worked through may not be dealt with effectively. There will always be tight deadlines, and burdensome schedules but the key is to manage your time to successful conquer them. Mastering time management skills will result in increased productivity and a stress free life.
Herr are the top 12 time management skills which you can master today in order to be best at time management and be more productive.
1. Set a Goal
Set the goals that you wish to achieve to give a sense of direction to your day. As you complete each goal you will have achieved a substantive amount. The decisions you make will be aligned with the goals you have set but if there were no goals set then the time may be spent on less important tasks.
2. Invest in Prioritization
Understand the goals you wish to achieve then prioritize them accordingly. Rather than concentrate on the tasks which need to be completed the concentration should be on which tasks can be eliminated from the list. The tasks left in the list can then be arranged in order of importance and suitability. This way resources and time can be directed to the correct tasks and ultimately time management.
3. Know What Works for you
Do some soul searching and analyze what works for you and then incorporate those elements in your daily routine. Trying to adopt generic time management skills with no roots in your own life will only result in unnecessary stress. No two people are the same therefore its essential to find what motivate you and what doesn’t.
4. Avoid the Spiral of Procrastination
Once you start the procrastination as you lose your motivation to do tasks they start to build up and then no matter how effectively you use your time,it’s off no use as you’re already behind. The trick is to not let your motivation falter and always keep the goal in mind to allow steady work towards the completion of the tasks.
5. Forget Multitasking
The general perception is that multitasking is the key to effective management, however, it often results in the tasks taking longer to complete. Focus on one task and complete it to move onto the nest one, this method will save you time and energy. Furthermore. Eliminate all the sources of distraction when you attend to a task, which will result in better time management.
6. Plan it Out
The schedule does not concern you only rather a multitude of people are affected by it therefore it pays to invest planning your tasks. The more your days are planned the more increased your sense of purpose will be. Planning enables any loopholes to be foreseen and in turn increase productivity and time. The day will flow seamlessly if each task follows a certain pattern allowing a systematic completion of each. Use technology to sync your phone and laptop to ensure that you get reminders for any impending tasks.
We humans don’t work in isolation and a majority of our tasks are to be completed in conjunction with others, therefore it’s essential to have clear communication with them. Communication skills will mean that all instructions are clearly communicated and active listening skills mean clear comprehension of the instructions.
8. Delegate Tasks to Others
Accept the restrictions that come your way and realize that you alone cannot do all the work. It is smarter to delegate tasks to others to allow completion of a task on a timely basis. This will save time and ensure efficient completion of task as it would be completed without any stress. This is coupled with communication as when delegating tasks it is important to also give clear instructions. Delegation is in itself a skill to be mastered and identification of the right person is a skill which refines over time.
9. Cope with the Stress
Stress comes hand in hand with all the daily activities; however which coping mechanisms they utilize is imperative in nature. During stress the body and mind are unable to function to their full potential and thereby the tasks will be done in a superficial manner or not at all. When it all piles up it will require a lot of strength to complete the entire back log.
10. Being a Team Player
The world is a nicer place if you’re surrounded by people who wish you well and are good at delegating. Doing it alone is no longer an option as organizations now work in teams and even if the layout doesn’t reflect that of a team then they still feel the need to collaborate with others. Thus in order to manage your time it is imperative to form a good professional relationship with others and show respect.
11. Manage your Documents
The quicker you learn to manage your documents and information that you receive then the quicker you will be able to form a decision. Not only will the decisions be time effective but also more the probability of them being correct would increase tenfold as you have access to all the information. Invest in a filer and learn how to backup your drive to ensure that no information is lost from your record.
12. Take your Time
Take your time and be patient as the real test is of your nerves in the time management skills. As the goal is to use your time effectively with balance and not to rush through all the tasks and complete them in a hurried fashion. This correlates with not multitasking as the best managers are quick to identify the important tasks and then invest their time in it rather then rushing through it.
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Originally published at zoetalentsolutions.com on September 27, 2017.