Play : Distribute Meeting Agenda

Play

Clear agenda is essential for any productive meeting. Distributing agenda to participants allows everyone to prepare for the meeting, set expectations and not waste time.

Strategy

Use clear and concise agenda content so that participants are inclined to read agenda in advance.

Steps

• List topics of discussion
• Specify discussion leader and time allotment for each topic
• Clarify decisions to be made in the meeting
• Meeting Time, Duration and Location

Expert’s Tip

Share information ( documents, links, slides etc…) attendees can use to prepare for the meeting.

Rookie Mistake

Underestimating importance of agenda.

Veteran’s Move

Distribute agenda in timely manner, not too late, not too early.

Sweet Spot

Everyone is aware of what to expect in the meeting before meeting starts.