I wrote two privacy notices each for two companies; Lexort Technologies, an Artificial Intelligence (AI) enabled law tech company and Leather Daily, a hypothetical shoes and bags retail company. Each of these notices have different features, but embody all the requirements of a privacy notice.
Have a look at them and let me know in the comments which privace notice you would prefer to use for each of the companies.
Privacy Notice Leather Daily
Data Collection Practices
Leather Daily is Nigeria’s most visited shoe and bag retail shop. We merchant shoes and bags in all sizes, styles, shapes and colours from customers on our website, social media handles and email subscription.
We collect various types of data to provide and enhance our services, including information provided by you directly and data collected automatically.
Data We Collect
Information provided directly by you may include:
°Name,
°date of birth,
°email address,
°physical address,
°phone number, etc.
°Data submitted through forms, surveys, or applications.
°Interactions with our customer support or vendors.
We also collect data through your use of our services, such as:
°IP address,
°browsing behavior, and
°device IDs.
°Information gathered via cookies and web beacons.
Data Usage
We utilize the collected information for the following purposes:
°Providing and improving our services.
°Ensuring online safety.
°Contacting you with important notices.
°Analyzing usage trends.
°Resolving disputes and legal matters.
Data Sharing Policies
We may share your information:
°With third-party service providers for various services.
°With law enforcement or government authorities when required by law.
°In connection with business transactions or mergers.
User Rights and Choices
You have rights regarding your data, including:
°Accessing, correcting, or deleting your information.
°Objecting to processing or withdrawing consent.
°Opting out of promotional communications.
Data Security Measures
We implement physical, technical, and administrative measures to protect your data, although absolute security cannot be guaranteed.
Notification of Changes
We will notify you of any changes to this policy through our website or other appropriate means.
Data Retention
Your data is retained for as long as necessary for providing our services and complying with legal obligations.
Opt-Out Options
You can opt-out of receiving promotional messages from us at any time.
Contact Information
If you have any questions or concerns about our privacy practices, please contact us at Leatherdailynigeria@gmail.com.
Second Privacy Notice Leather Daily
At Leather Daily Nigeria, your privacy matters. Here’s a simple breakdown of how we handle your data:
What We Collect: We gather info directly from you, like your name and email, and also automatically when you use our services, such as your browsing habits.
How We Use It: Your data helps us provide better services, ensure your safety online, and send important updates.
Who We Share With: We might share your info with trusted partners, law enforcement when necessary, or during business deals.
Your Rights: You have control! You can request access, correction, or deletion of your data anytime. Plus, you can opt out of promotional materials.
Keeping It Safe: We take security seriously, but no system is perfect. We’ll let you know if anything changes.
How Long We Keep It: We only keep your data as long as needed for our services and legal reasons.
Opting Out: Want fewer emails? You can opt out of promotional messages anytime.
Got Questions?: Reach out to us at leatherdailynigeria@gmail.com if you have any concerns.
Privacy Notice Lexort Technologies
Lexort Technologies Africa (“Lexort Technologies”) is the owner and operator of https://Lexort technologiesafrica.com/ and any other software, online platform, website, mobile or tablet application or domains used to provide our services (together with the Website, referred to as the “Services").
Lexort Technologies respects the privacy of your personal data, and provides historical and up to date resource on legal practice in Nigeria, through its Artuficial Intelligence (AI) powered platforms. We have provided this Privacy Policy to explain how we collect, use, share, disclose and protect personal information about the Users of our Website and Services hereafter referred to as “user”, “you” or "your".
We may change this Privacy Policy from time to time. If we decide to change this Privacy Policy, we will inform you by posting the revised Privacy Policy on the Website, unless otherwise required by law to communicate through a different means.
Protected Personal Information
“Protected Personal Information” or “PPI'' is information about users, including information that can reasonably be used to identify you and that relates to your past, present or future activities, and/or the provision of our services to you. Lexort Technologies provides its services to individuals and groups and when we process PPI on behalf of such people, we are acting as a “Processor” to them. Therefore, Lexort Technologies has adopted and maintains appropriate physical, technical, administrative, and organisational procedures to safeguard and secure the Protected personal Information we process. We shall not access, use, or disclose Protected Information except as permitted by you, and/or applicable law. Lexort Technologies strives to protect the privacy of the Personal Information it processes, and to avoid inadvertent disclosure.
Information Collected Through Your Use of Our Services
We may collect certain information about you, or your activity on our Website and your computer or device when using our Services, for instance how you use them (e.g., date and time you logged in, features you’ve been using, searches, clicks and pages which have been shown to you, referring web page address, advertising that you click on) and how you interact with other users and us. The following are situations in which you may provide Your Information to us wheb you:
°fill out forms or fields through our Services.
°register for an account with our Service.
°interact with us through Customer Support.
°sign up for any newsletters or other materials through our services.
°provide information to us through a third-party application, service or Website.
°communicate with us or request information about us or our products or Services, whether via email or other means.
°participate in any of our marketing initiatives, events or promotions; and
°participate in forums, reviews or provide or post user generated content or other submissions.
We also automatically collect information via the Website or Service using various technologies, including, but not limited to Cookies and Web Beacons. We may collect your IP address, browsing behaviour and device IDs. This information is used by us in order to enable us to better understand how our Services are being used by visitors and allows us to administer and customise the Services to improve your overall experience.
Information Provided Directly By You
We may collect certain information about you provided directly to us, such as when you request information, create, modify or lodge a query or question on our platform, complete a Lexort Technologies form, survey, questionnaire or application, contact customer support, enter into a service provider agreement, make a purchase, or otherwise communicate with us in any manner. This information may include, without limitation: name, e-mail address, physical address, phone number, or any other personal information you choose to provide.
Information Collected from Third-Party Sources
We may also receive information about you from publicly and commercially available sources, as permitted by applicable law, which we may combine with other information we collect through our Services. For example, if you make a complaint to us about your safety, we can conduct a public search on available personal information about you that is exposing you to security risks or if you engage with a separate App or Website that uses our API, or whose API we use, we may receive information about you or your connections from that Website or App. This includes, without limitation,
°profile information,
°profile picture,
°gender,
°user name,
°user ID associated with your social media account,
°age range,
°language,
°country,
°friends list,
°your contact names,
°e-mail addresses,
°phone numbers,
°identifiers and
°any other information you permit the social network to share with third parties.
The data we receive is solely dependent upon your privacy settings with the social network.
Protective Measures We Use
We have put in place physical, technical and administrative measures that are intended to help protect your information, and that of your customers in our possession against loss, theft, misuse, unauthorised access, disclosure and alteration. Some of the safeguards we use are firewalls and data encryption, physical access controls to our data centres, and information access authorisation controls. Although we take measures to secure your information, and that of your customers, we do not promise, and you should not expect, that your personal information, or searches, or other information will always remain secure. We cannot guarantee the security of our information storage, nor can we guarantee that the information you supply will not be intercepted while being transmitted to and from us over the Internet including, without limitation, email and text transmissions. In the event that any information under our control is compromised as a result of a breach of security, we will take reasonable steps to investigate the situation and notify those individuals whose information may have been compromised and take other steps, in accordance with any applicable jurisdictional laws and regulations.
The Legal Basis and Reasons for Collection and Processing Your Personal Information
The legal basis upon which we rely for the collection and processing of your Personal Information is the following:
°When signing up to use our Services, you have given us explicit consent allowing Lexort Technologies to provide you with our Services and generally to process your information, in accordance with this Privacy Policy; and the transfer of your data to other jurisdictions as may be required in accordance with applicable law;
°For entering into, or performing, the obligations of a contract between you and Lexort Technologies, including, without limitation, the Terms of Service agreement which may be accessed by you, or a customer’s Service Agreement;
°To register you as a user, manage your account and profile, and authenticate you when you log in.
°For our legitimate interests in the proper administration of our Website, our Service and our business; analysing the use of the website and our Services; assuring the security of our website and Services; maintaining back-ups of our databases; and communicating with you;
°To resolve technical issues you encounter, to respond to your requests for assistance, comments and questions, to analyse crash information, to repair and improve the Services and provide other customer support.
°To send communications via email and within the Services, including, for example, responding to your comments, questions and requests, providing customer support, and sending you technical notices, product updates, security alerts, and administrative, billing, and account management-related messages.
°To send promotional communications that you have consented to receive or have expressed a legitimate interest in receiving.
°For our legitimate interests in the protection and assertion of our legal rights, and the legal rights of others, including you.
°For our compliance with certain legal provisions which may require us to process your personal data.
How We Use the Information We Collect
Our primary purpose in collecting, holding, using and disclosing your Information is for our legitimate business purposes and to provide you with a safe, smooth, efficient, and customised experience while using the Service.
We will use this information in order to:
°Provide users with our Services and Customer Support including, but not limited to verifying your account and for informational and operational purposes, such as account management or system maintenance.
°Contact you and provide you with important notices.
°Analyse, improve and manage our Services and operations.
°Resolve problems and disputes and engage in other legal and security matters.
°Detects and prevents fraud, abuse and other security incidents.
°Enforce our Terms of Service and any terms and conditions of any other agreements for our Services.
°Build new services and other purposes as deemed necessary by Lexort Technologies upon notification to you.
°For research purposes with our non-profit and/or commercial research partners and collaborators. Research may be sponsored by, conducted on behalf of, or in collaboration with our partners and collaborators. The research data will be anonymized.
Additionally, we may use the information we collect about you to:
°Send you communications we think will be of interest to you, including information about products, services, promotions, news, and events of Lexort Technologies and other companies, where permissible and according to local applicable laws.
°Display advertising, including advertising that is targeted to you or other users based on your location, interests, as well as your activities on our Services.
°Verify your identity and prevent impersonation, spam or other unauthorised or illegal activity including, without limitation, infringement of intellectual property rights of third parties.
Provide after-sales services to you or your customers.
How We Disclose Information We Collect
We may disclose the information we collect about you as described in this Privacy Policy or as described at the time of collection or sharing, including as follows:
°With third-party Service Providers that provide a variety of services on our behalf. For example, we may rely on service providers to provide web analytics, data processing, advertising, email distribution and other services. These service providers are obligated by contract to protect the confidentiality, integrity and security of the information we share with them.
°With the general public if you submit content to a part of our Services that is viewable by the general public, such as a forum or community area.
°With third parties with whom you choose to let us share information, for example other websites or apps that integrate with our API or Services, or those with an API or Service with which we integrate.
°With current and future Lexort Technologies subsidiaries and affiliated entities that provide services, including payment processing services or conduct data processing on our behalf, or for data verification, data centralization and/or logistics purposes.
°With affiliated entities that provide payment processing services on our behalf.
°With vendors, consultants, marketing partners, and other service providers who need access to such information to carry out work on our behalf.
°With research partners, service providers, collaborators, and collaborators’ partners.
°In response to a request for information by a competent authority, if we believe disclosure is in accordance with, or is otherwise required by, any applicable law, regulation, or legal process.
°With law enforcement officials, government authorities, or other third parties if we believe your actions are inconsistent with our user agreements, Terms of Service, or policies, or to protect the rights, property, or safety of Lexort Technologies or others.
°In connection with, or during negotiations of, any merger, sale of company assets, consolidation or restructuring, financing, or acquisition of all or a portion of our business by or into another company.
°If we otherwise notify you and you consent to the sharing; and
In an aggregated and/or de-identified form which cannot reasonably be used to identify you.
°To enforce our Terms of Service, this Privacy Policy, and any other applicable agreements, or protect our legal rights.
Sharing Information with Law Enforcement
Lexort Technologies is committed to cooperating with law enforcement while respecting everyone’s right to privacy. If we receive a request for user account information from a government agency investigating security incidents, we will review the request to be certain that it satisfies all legal requirements before releasing information to the requesting agency.
Social Media Sharing
Our Services may now or in the future integrate with social sharing features and other related tools which let you share actions you take on our Services with other Apps, sites, or media, and vice versa, depending on the settings you establish with the social sharing service. Please refer to the privacy policies of those social sharing services for more information about how they handle the data you provide to or share through them.
Any information or content that you voluntarily disclose for posting publicly to a social sharing service becomes available to the public, as controlled by any applicable privacy settings that you set with the social sharing service. Once you have shared User Content or made it public, that User Content may be re-shared by others. If you remove information that you posted to the social sharing service, copies may still remain viewable in cached and archived pages, or if other users or third parties, using the social sharing service, have re-shared, copied or saved that User Content.
User Content and Public Sharing
If you share User Content or post a comment or message that contains personally identifiable information to a page on our Services that is accessible to the public, third parties may use that information, or share it with other parties. As a result, you may receive unsolicited messages from other parties. Such User Content, comments or messages are not subject to this Privacy Policy and you share this information at your own risk.
You will need to contact Lexort Technologies if you wish to have this personally identifiable information removed from our Service. Please note that responding to your request may not ensure complete or comprehensive removal from the internet if the content or information has been reposted by another party.
We and third parties that provide content or functionality on the Services or provide us analytics and advertising services collect or receive information about your use of the Services and other websites or mobile applications, including through the use of Cookies, Web Beacons, software development kits (SDKs), and other technologies to identify your device when you visit our Website and use our Services, as well as when you visit other online sites and services. This information may include, for example, your IP address, browser, device information, pages viewed, time spent on pages, links clicked and conversion information. This information may be combined with information collected across different websites, online services, and linked or associated devices to, among other things, analyse and track data, determine the popularity of certain content, deliver advertising and content targeted to your interests, and better understand your online activity.
Links to Third-Party Websites
Our Services, as well as the email messages sent relating to our Services, may contain links or access to websites and services operated by third parties that are beyond our control. Links or access to third parties from our Services are not an endorsement by us of such third parties, or their websites, applications, products, services, or practices. We are not responsible for the security or privacy policy, terms, and conditions, practices or the content of such third parties. These third parties may send their own Cookies to you and independently collect data.
If you visit or access a third-party Website, application or other property that is linked or accessed from our Services, we encourage you to read any privacy policies and terms and conditions of that third party before providing any personally identifiable information. If you have a question about the terms and conditions, privacy policy, practices or contents of a third party, please contact the third party directly.
International Privacy Practices
When we transfer your Personal Data to another country, we will take all reasonable steps to ensure that any such transfers comply with applicable laws. We will take all steps necessary to ensure that Your data is treated securely and in accordance with this Privacy Notice and no transfer of Your Personal Data will take place to an organisation or a country unless there are sufficient controls in place including the security of Your data. We would also ensure your data is transferred outside the country with appropriate safeguard in compliance with the applicable law.
Account Information
You may access or modify your account information at any time by logging into your online account. Please note that in some cases we may retain certain information about you as required by law, or for legitimate business purposes, to the extent permitted by law.
Promotional Information opt Out
You may opt out of receiving promotional messages from us at any time by following the instructions in those messages sent to you or by contacting us at any time using the Contact Us information at the end of this Privacy Policy. If you opt out, we may still send you non-promotional communications, such as those related to your account, or use of our products and Services.
Your Access and Rights to Your Personal Information
You have rights in relation to Personal Information we hold about you. You can exercise any of the following rights by contacting us using any of the methods in the Contact section below. We may need to request specific information from you to help us confirm your identity and ensure your right to access your Personal Data (or to exercise any of your other rights). This is a security measure to ensure that Personal Data is not disclosed to any person who has no right to receive it. We try to respond to all legitimate requests within one month. Occasionally, it may take us longer than a month if your request is particularly complex or you have made several requests. In this case, we will notify you and keep you updated.
°Right to Access Your Personal Data. You have the right to access information held about you for the purpose of viewing and in certain cases updating or deleting such information. Furthermore, if you prefer that Lexort Technologies does not share certain information as described in this Privacy Policy, you can direct us not to share that information. We will comply with an individual’s requests regarding access, correction, sharing, and/or deletion of the personal data we store in accordance with applicable law. To make changes to your account affecting your personal information contact us at the email address in our Contact section below. For any deletion, non-sharing or update request, we will make the changes as soon as practicable, however, this information may stay in our backup files. If we cannot make the changes you want, we will let you know and explain why.
°Right of Correction or Completion of Your Personal Data. If the personal information we hold about you is not accurate, out of date or incomplete, you have a right to have the data corrected or completed. To make corrections to your account please contact us at the email address in our Contact section below.
°Right of Erasure or Deletion of Your Personal Data. In certain circumstances, you have the right to request that personal information we hold about you is deleted. If we cannot delete the information you want, we will let you know and explain why. To request information deletion please contact us at the email address in our Contact section below.
°Right to Object to or Restrict Processing of Your Personal Data. In certain circumstances, you have the right to object to our processing of your personal information. Also, you have the right to object to use of your personal information if we are processing your information based on legitimate interests and there are no compelling legitimate grounds for our processing which supersede your rights and interests. You may also have the right to restrict our use of your personal information, such as in circumstances where you have challenged the accuracy of the information and during the period where we are verifying its accuracy. To object to or restrict processing please contact us at the email address in our Contact section below.
°Right to Data Portability or Transfer of Your Personal Data. You have the right to be provided with a copy of the information we maintain about you in a structured, machine-readable and commonly used format. To receive a copy of the information we maintain about you please contact us at the email address in our Contact section below.
°Right to Withdrawal of Consent. If you have given your consent to us to process and share your Personal Information after we have requested it, you have the right to withdraw your consent at any time. To withdraw your consent please contact us at the email address in our Contact section below.
Where you have submitted a complaint, we will endeavour to resolve such feedback/query within thirty (30) days from the date of receipt. In the event that we are unable to resolve it before the expiration of the aforementioned timeline, we shall inform you about the extension of time needed to resolve such.
Information Retention Policy
We retain the information we collect for as long as your account is active or as needed to provide you services, unless you request that we delete certain information. Following termination or deactivation of your account, we will retain information for at least 1 year or for as long as needed for our legal purposes in accordance with applicable law. We will only retain your Personal Data for as long as we reasonably need to unless a longer retention period is required by law (for example for regulatory purposes). We will also retain your personal data to comply with a legal obligation.
Contact Us
If you have any questions or if you would like to contact us about our processing of your personal information, including exercising your rights as outlined above, please contact us at @Lexorttechnologiesnigeria.com. When you contact us, we will ask you to verify your identity.
Last updated: 18th March 2024
Shorter Privacy Notice Lexort Technologies
Lexort Technologies is an Artificial Intelligence enabled law resource platform with historical and up to date information and resources for the law practice in Nigeria.
Data Collection: We collect personal information directly from you and through your use of our services, including information provided voluntarily and automatically collected data.
Data Usage: Your information is used for providing and improving our services, ensuring safety online, contacting you with important notices, analyzing usage trends, resolving disputes, and more.
Data Sharing: We may share your information with third-party service providers, affiliates, partners, and under certain circumstances with law enforcement or in connection with business transactions.
User Rights: You have rights to access, correct, delete, object to processing, and withdraw consent regarding your personal data. We aim to respond to such requests promptly and transparently.
Data Security: We employ physical, technical, and administrative measures to safeguard your information but cannot guarantee absolute security.
Notification of Changes: We will notify you of any changes to this policy through our website or other appropriate means.
Data Retention: Your data is retained for as long as necessary for providing our services and complying with legal obligations.
Opt-Out Options: You can opt-out of receiving promotional messages from us at any time.
Contact Information: If you have any questions or concerns about our privacy practices, please contact us at Lexorttechnologiesnigeria@gmail.com.
Often times, the reason peoole do not read privacy notices/policies is because they are too long or heavily worded. I hope you have learnt how to use less words and simpler structures. If you have more questions send me an email @emartapeh@gmail.com
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