How to create a plan to maximize your business day

Why is planning your day important?

Well, it means that you are going to be consistent and when you are consistent, then you are productive.

Productivity is super important in business, whether you’re just starting out or have an established business already.

A key thing to consider, when creating your plan, is to work out when you are at your best. So, are you a morning person who jumps out of bed ready to rip into the day? Or, are you a night owl, who sleeps in and stays up late? This is important because the time of day when you feel the freshest, most focussed and ready for work, is the foundation of your routine. This time is when you should build your plan around so you target key tasks during your ‘running hot zone’.

A plan could include what time you get up and go to bed, eating times, fitness times, core work times, lag work times and anything else important or particular to you and your lifestyle.

By listing out your plan in blocks, you can set up a structure to follow each day to gain that consistency you desire…then the productivity will follow.

An example plan may look like this:

6am — rise and do stretches

7am — fitness (walk, run, gym alternate)

8am — Breakfast and Family time

9am — Start work (Running Hot Zone)

11.30am — Emails

12 — Lunch

1pm — 3pm Lag time tasks (easy to do tasks)

3pm — reading

4pm — Walk the dog

6pm — Start dinner and family time

10pm — Go to bed

By setting up a plan like the above, will ensure that you set up everything you want to do each day and then repeat the process to fill the week. The plan can be the same each day or you can modify it to suit differences in some days i.e. collecting the kids from school on Tuesdays and Thursdays.

Once you have your weekly plan set up then create a list of tasks to achieve that week and I like to group these into two groups being; Running Hot Tasks and Lag Time Tasks. By separating these two, you are identifying them to be placed into a time slot which reflects their importance. Slot the tasks into the plan zones for them and there you have a complete weekly plan to ensure your business days are productive and well planned.

Creating a plan and implementing it will be slow at the start and can be challenging to follow, but the more you do it, the easier and better it’ll be.

You can use tools to help you set up and stick to your plan. I like to use Microsoft Outlook’s calendar as it allows me to block out time slots and set them to automatically reoccur. This takes all the grunt work out of doing your plan once its set up because it repeats each week. You can then type into each weeks slot, what task you plan to work on and easy as that, your weekly plan is complete. The other benefit of this is that Outlook will give you notifications for when a slot is due to start. You can also sync across multiple devices to have access to your plan when out of the office. For those who like a more traditional method then you can use a paper diary but this will require more leg work from you as you will need to manually write in each week what your plan is to be.

If you found the above information useful, then visit our free resource website at www.emilyandblair.com (launching April 2021) for a vast library of likeminded guides, checklists and content devoted to online businesses.

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