Time & Attendance Tracking: The Ultimate Guide | EmpMonitor

Various factors need to consider before choosing any attendance tracking tools that are available. Thus, in this post, we are presenting all the things which you need to consider before choosing any time tracking software.

Why To Track Employees Working Time & Attendance?

Most people might be thinking about why to track employees working time and attendance. All the business owners and employers have the right to know about their employee’s work activities and leaves. These days, it’s just a thing, How managers track the attendance report.

With the quick increase in software development and technology, hundreds of options are available, which helps in tracking employee productivity hours. Starting from time tracking to different employee monitoring solutions, choices are unlimited.

Considering all things, we have compiled a complete guide on tracking the employee’s working hours. We will address the importance of monitoring company staff attendance, factors that you need to bear in mind when making a decision, as well as a detailed description of the most common methods of employee monitoring attendance.

What Is The Importance of Tracking Employee Attendance?

Apart from the need to monitor your employees, there are also various things that are to be taken into consideration why attendance tracking is important.

Financial Requirements -

One of the main reasons why accurate tracking of the working hours of workers is of vital significance to a company as it helps to overcome the financial loss suffered when there is a mismatch between reported hours and those spent working in the workplace. The custom of the popularly called ‘biometric,’ where employee clocks while on leaves or late colleagues, can cost significant loss to companies.

Regulation In Working Hours -

Though it is not a question of preference in the first place. But, you can be legally obliged to maintain an exact record of the working hours of your employees. It helps in maintaining a fair treatment of the employees, which includes fair compensation.

So these are the two main factors that play a vital role in selecting an appropriate time tracking software.

What Are The Things To Consider Before Choosing A Software?

Let’s take a quick look at several ways that employers can use to measure and track the employees working time. Here are the four common methods — manual, biometric data, GPS and time tracking software.

Manual Checking

It’s not necessary to monitor office hours with a technological solution for small companies and firms with less than ten employees. Only noticing their login in, log out and writing down whether anyone was late could be enough to manage the business efficiently.

However, this only works for very small teams who spend their working hours in the office. As soon as you add a couple more people and maybe some remote workers, things get too complicated to track manually and a more automated solution becomes a necessity.

Biometric Data

Biometric data readers, such as iris and scanners fingerprint, along with facial recognition technology are the most technically advanced choices for monitoring attendance. It helps in detecting inherent biometric data that is unique to each person and helps in identifying when employees log in and logout.

The data cannot be given to other people, hence it is considered to be one of the most secure ways of tracking the attendance of the employees. This can also be implemented for remote employees with the use of upcoming mobile technology like recognizing the fingerprint, HD cameras, etc. However, it is not an accurate measure of the number of actual productive hours while an employee sits in front of the computer.

Time Tracking Software

Using time tracking software is one of the most trending options available nowadays. It is not only accurate, but also totally legal. Employee time monitoring and scheduling software operate by monitoring time on each company device from the moment it is switched on until an employee turns it off and leaves the workplace. It, thus, records the exact number of productive and non-productive hours.

There are various benefits of using time tracking software like EmpMonitor as compared to other time tracking methods. Even though it’s not completely free and also not so costly as a biometric system but quite accurate with zero maintenance as the whole data could be stored in the cloud. Using software for attendance tracking can boost certain aspects besides improving the attendance tracking. Some of the special features of EmpMonitor includes -

Payroll Management

Get the employees’ comprehensive perspectives of their productive and non-productive hours at one location.

• Get the user logs of the employee up to 7 days including the present day
• Keep a look at the productive and non-productive hours

Every Data is provided with graphs and charts that are easy to understand and interesting. You may set a date ahead, as well.

Project Management

EmpMonitor helps in providing the complete insights of the top working hours of the company, along with that it also generates the screenshots within every 15 seconds that helps in knowing the status of the current project and how much time an employee is investing in a particular thing.

Attendance Management

This software helps in providing the detailed reports of the employee’s login and logout time, along with the top websites and top applications used in a day by the employee.

Conclusion

You might have got an idea about how necessary it is to track your employee time. The choice of using time tracking software, or keeping a track manually, or using biometrics is all up to you and your company needs. Yet one thing is clear-choosing a solution that will give you accurate and consistent results will not only ensure that you comply with the legislation, it will also save you a lot of money and give you insight into how your office time is being spent.

Still Confused, How to track time and attendance of your employees?

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