Project Management Document Templates 2022
What is Project Management Documents Templates?
A project management document template is an essential project management tool that allows to document several project activities such as project planning, goal setting, and work schedule creation.
Project management document template essentially document how a project will be achieved, organized and performed by keeping a track on what’s been done when and what is left. It is a fundamental management system aid in covering the goals, scope, timelines and deliverables to all participants.
What Includes in Project Management Document?
Project Tracking Document
A project tracking document track the progress of a tasks in a project chiefly by helping project managers and members understand about task completion, which resources have been used to complete those tasks, and how to create an earned cost — benefit analysis by evaluating project deviation and monitoring benchmarks.
Project tracking document can be used as a centralized source of information for project progress operatesby tracking project, soone can compare actual to planned progress and identify issues that may prevent the project from staying on schedule and within budget.
The project team can fill out the document with details about the project’s progress, which can then be shared with the project manager and stakeholders to update them the project’s current status.
Project Execution Documents
Project execution document is a document that specifies what will be done to meet the project scope and predetermined requirements it also defines and highlights how a large work task will be completed by the team and normally defines the project’s specific target goals as well as ways and time to meet those goals.
A project execution document describes a project-specific plan in a strategic and calculated manner, addressing the most effective method and maximizing efficiency in project execution, and how the project-specific actions satisfying with project goals and objectives, as well as the clear scope of work and other critical responsibility as agreed in the contract, along with a detailed project risk management plan including risk items and mitigation plans that was assessed and evaluated during the proposal stag.
Project Closure Documents
A project closure document concludes the project by evaluating the project’s success, catalogues project deliverables. The prime goal of a project closure document is to provide a comprehensive representation of a project’s successes and failures.
A project closure document should hold project information that can assist future project managers to grasp the nature of a project.
Types of Project Management Documents Templates
Project status report Document
The project status report document in project management document template mainly encapsulate the overall progress of a project that is against the intended plan of the project. Moreover, it also update the participants about the progress of a report to diminish the occurrences of errors and to give the surety of project completion.
Project scope statement Document
A project scope statement is a document that defines the scope of a project by holding all of the data needed to create the project deliverables. Every project should have a defined scope regardless of the methods of project management as it assists the project team in staying focused on tasks. The scope statement also provides guidelines to the project team leader or facilitator for making decisions on change requests during the project.
A well-written scope statement is an essential component of effective project management as it updates, either indirectly or explicitly, what is not included in its initiatives and out of scope objectives and tasks are those that are not listed in the scope statement.
Project managers can also specify which tasks will not be included in the project. Once the project scope statement has been completed and approved, project managers can assign tasks and direct their teams on what they need to do to meet the deadline.
Gantt chart example for project proposal
A Gantt chart is ideal for managing tasks between multiple teams because all information is in one place and in a clear format. Another crucial significance of Gantt chart is that it mainly specifies who is in charge of which project activities by removing uncertainty about dependencies, such as who must complete what before another team can begin their task.
Gantt charts can be an effective visual aid in project proposal as it breaks down project activities day by day. In Gantt chart one column document the activities and other column list which department is accountable for which activity.
Project charter Document template
A project charter document is a critical internal document that describes the scope, participants, and goals of a project. It includes a detailed list of responsibilities, roles, and stakeholders and grants permission for the project to exist and for the project team to do what is necessary to ensure the project’s success, as it is critical in terms of future planning, development, and even potential conflicts. It is usually created at the start of a project’s lifecycle and is used as a reference point throughout the project’s development.
Essentially, a high-quality project charter document will serve as a foundation for your entire project as it mainly approve the existence of a specific project and provide an overview of a project’s key elements.
Project handover Document
In other words, project handover documents in project management document template serve as a master checklist and information hub detailing critical aspects of the project and it should include:
· Who is involved in your projects?
· What they’re up to
· A calendar of important meeting dates or milestones
· Contact information for the client
