4 Ways to Build an Efficient Work Team
Building an efficient team is important to ensure productivity at work. How can business owners ensure that their team of employees are working effectively?
1. Collaboration
Gathering with like-minded people, as well as with contrasting mindsets, is a fundamental part of gaining a broader perspective inside and outside of business settings.
Establishing meaningful connections is important and can define the competency of any business, whether it’s a small startup or a large enterprise.
Collaboration is the key for reaching new and better solutions for whatever milestones lie ahead.
The Benefits:
• Articulating competencies through collaboration cultivates self-awareness.
• Two heads are better than one.
• Helps to leverage differences in ideas and work to identify what can be complementary about them.
• Forces one to take a long view at perceived failures or successes.
• Collaborating propels a business into becoming a learning organization.
Collaborating isn’t necessarily easy. In fact, it can sometimes be more difficult than working alone. It can, however, bolster business to a much more advantageous position to create and innovate.
2. Efficient Communication
Increased mobility enables employees to be reachable anywhere. Statistics show that mobile business communication isn’t just an option, but possibly a necessity.
The number of business telecommuters has grown 79% in the last decade.
IP telephony is an excellent tool that allows business owners and colleagues to stay connected from anywhere with internet connection. Business phones with mobile capabilities can allow business owners to access and manage their communication with ease.
Business owners and their employees could make and receive calls using their business phone number while on the road or even in the comfort of their own home. Fail over to mobile and other call continuity features further ease the utilization of all the advanced features of a quality business phone system without being restrained to an office desk.
The amount of time spent bound to a desk can have a significant impact on one’s physical and psychological health. Australia released a study that found sitting at your desk for more than 11 hours a day increased the risk of death by more than 40% in the next three years regardless of other physical activity.
The Benefits:
• Flexibility that motivates teleworkers to be more productive.
• The freedom to communicate without being restrained within an office.
• Working away from an office relieves employees of stress.
• Never miss a call again.
Allowing your team to move about and work remotely can result in long-term benefits for you, your business and your work team.
3. Create a Common Sense of Purpose
Professional development guru, David McNally draws attention to what makes organizations successful. He points out the fact that the majority of successful organizations have an unusually strong culture. As he identifies some key factors in developing that culture and building team spirit, he comes to the conclusion that agreeing on a common set of values makes it much easier to create a common sense of purpose.
Business owners ought to consider building teams around fairness, honesty and respect. In order to create a team bond, leaders must clearly articulate their vision so colleagues can get on the same page and are more likely to get on board.
Anyone who has experienced a motivating and inspirational conference call knows that passion can often come across better in audio stream than in writing. Conference calls can easily be considered a true collaborative software.
The Benefits:
• Allows everybody the opportunity to contribute in building a vision.
• Builds trust through organized information distribution.
• Circulates good ideas amongst a business team.
• Builds a space for creativity.
Whether your workforce is distributed over several continents, or simply throughout one large office space, conference calling connects teammates through 2-way communication that offers the perfect opportunity to communicate, collaborate, contribute and even celebrate.
4. Going Virtual
A virtual office can be extremely beneficial; especially to business owners with clients and employees overseas. For instance, if you need to meet with a client in Hong Kong once a week, you can do so without hopping on a plane — saving on money, time, and that drained feeling from jet lag.
Going virtual can keep a work team connected as it allows colleagues to easily organize and share ideas. A virtual hosted PBX offers the virtual office tool that keeps team members connected, like voicemail to email. This keeps colleagues connected because it allows anyone to download these files to organize for record keeping, ensured compliance or to be easily shared by forwarding to multiple email addresses at a time.
The Benefits:
• Team mates stay connected to a voicemail box that is accessible at all times.
• Enhances record keeping and ensures compliance.
• Allows colleagues to easily save and share files.
• Going virtual offers a strong alternative to traditionally run businesses.
Virtual offices don’t always work for every business model but many businesses do operate with resources on the go, and there are a plethora of solutions that allows one to work from anywhere.
The best communication tools offer a strong alternative to traditional office settings that keep teams efficient and connected.
Business is About Connecting People
Effective entrepreneurs understand that if any one tool must have maximum reliability, it’s their business phone system. Business owners can’t afford to make any compromises when it comes to the quality of communication.
Stronger work teams lead to stress-free, happy employees. Happier employees work more efficiently and are 12% more productive.
IP telephony has proven to benefit businesses all across the board. It’s easy to get caught up on business solutions such as improved call quality, savings and enterprise level features. In addition to all of this, IP telephony can also leave a huge impact on businesses by offering a tremendous boost to work teams. There are so many more ways that an IP business phone system can help team members to work more efficient and collaboratively.
If you’re interested in learning more on how your business team could get a boost with IP telephony, contact 888–988–5355. Don’t forget to click that ❤ !
