Checklist before launching your event.
Aug 25, 2017 · 2 min read
Once your event is created, you will have access to its organizer panel. From there, you can customize your event and view its data.
Everything can be modified once the event is launched, but we suggest you go through the checklist below before launching.
Configuration section
General
- Choose the website link to share with your participants to access your site, for example http://fourwav.es/my-events.
- Check the contact email address, which will appear on the info page and is the reply address of emails sent via Fourwaves.
- Check the start and end dates of the event.
- Give as much detail as possible for the venue, such as the name of the room or pavilion.
Payment
- If you collect payments online, connect your bank account via Stripe.
- Make sure the correct currency is chosen (CAD, USD, etc.).
- Enable payments by check if needed and their payment instructions.
Pages section
Registration
- Drag-and-drop the questions you need (text-answer, multiple choice, file uploads).
- Add internal names for each question and answers. These internal names identify the questions and answers in your data and on invoices and receipts.
- Enter the amount to pay for each option and set the late amount and date.
- On the Options tab, select the registration period start en end date.
- On the Confirmation Email tab, edit the confirmation email sent automatically.
Submission
- Add questions to the form in addition to the predefined submission fields (title, authors, affiliations, abstract body).
- Define the abstract submission dates for each presentation types by clicking on them.
- On the Options tab, decide the maximum size of abstracts (in words and / or characters), if registration is mandatory before submitting and if a participant can submit more than one abstract.
- On the Confirmation Email tab, edit the confirmation email sent after a successful abstract submission.
Visualize and test your pages and forms
Take a look at your event by clicking “View Event” at the top left and browse the different pages to see their content.
You can test your registration and submission forms, but note that once the event is launched, registrations and summaries added during the construction phase will be deleted.
Launch!
Click Launch event (the event must first be unlocked).
Have a question?
Contact support@fourwav.es or the person in charge of your event and we will be happy to help!