How to improve productivity 10 key points
Why do we need goals in our life?
Many of you ask yourself this question. Goals help you give a sense to your life, to motivate you, and help you move forward. The objectives may be short or of long term. Both are important for your advancement and progress in your life. Do not put off this exercise that will give another twist to your life!
Do not wait, take action, there is no perfect time!
1. Set your goals
First start writing your goals on a piece of paper. Take as much time as needed because this sheet will be the basis of your actions and therefore results.
One of the best way to achieve goals is not give too much.
For this, the rule of 3 of the Agile results method is ideal.
Start by fixing:
3 to 5 goals for the coming year,
3 to 5 goals for the coming month,
3 to 5 goals for next week,
and 3 a day for the whole of next week,
2. Action plan and results
By acting, you always end up with a result, positive or negative, and whatever the result, it will help you move forward.
Daily goals should help you achieve the goals set for the week.
The goals of the week should help you achieve the goals of the month and the results of the cumulative months should help you achieve the goals of the year.
Action does not always bring happiness, no doubt, but there is no happiness without action. — Benjamin Disraeli
3. Use good tools
It is difficult to get good results if your actions are not coordinated, especially when working in a team. Knowing who does what, when, is essential to be effective, and avoid doing the same thing twice. To help you optimize your results, the use of applications dedicated to productivity is useful. There are many on the market, and for all uses.
Here are some of the most useful ones:
Trello, to organize your tasks. https://trello.com/
The gmail suite, Emails, Drive to store your files online and work collaboratively with others, the calendar to manage your appointments and share them … https://gsuite.google.com/
Evernote, to create synchronized notes on all devices. https://evernote.com
Slack, to chat in real time with your team and different groups https://slack.com/
Pomodoro, to manage your time https://tomato-timer.com/
Spotify, to relax from time to time in music. Because we are always more efficient when we are relaxed. https://www.spotify.com
It is futile to do more with what can be done with less. — William of Occam
4. Set up the weekly routines
Having a routine is the best way to keep up the pace on the tasks to be done during the day or the week. This organization will become natural to you if you persevere in time and gradually you will find yourself deploying less energy in the preparation of your routine.
Installing this routine on a daily basis remains the most complicated. If you’re having trouble staying on the course, start with small changes in your schedule, then analyze what’s wrong.
Just start with a board off week and put the activities you want to do:
Monday Tuesday Wednesday Thursday Friday Saturday Sunday
1 hour sport
Spend time with the family
1 hour for reading
You can set routines for Morning Routine, Daily Routine, Weekly Routine and Monthly Routine.
5. Set limits
In everything you have to do, set limits. You must establish new rules, it is you who decide your schedule. You can not do everything and a day lasts only 24 hours.
Some limits that you can put in place:
- Not more than 3 goals per day as we saw above.
- Learn to say no.
- Compare your calendar by adding the duration of the tasks.
- Identify the real emergencies with a simple rule: What you should to do , What you could do, What you would do
Start urgently with what you should to do!
6. Delegate, Outsource.
Doing it yourself involves two huge drawbacks:
It is very time consuming and requires a lot of energy It weighs down the burden of responsibility.
In which case is it better to delegate or subcontract?
What will this bring you?
Delegate and outsource to focus on value-added
This is one of the fundamental principles of management: our time is limited, so we must manage it well. However, here are the essential elements of a good management of priorities and tasks:
- Identify value-added tasks,
- Identify those who have none or even a very negligible one (to get rid of them),
- Identify essential tasks that you lack skills or motivation to perform (delegate).
As you might expect, outsourcing is about relying on a provider to do something you do not want to do on your own.
Here are the benefits of this practice:
- Time saving,
- Partnerships with other companies and contribute to your network
- Work with more competent people than you and gain in quality.
Delegate and subcontract to free your mind
Outsourcing allows you to rely on a coach who relieves you of the weight of responsibility that can discourage you. Now you have a more settled mind to focus on the action part and your feelings. The responsibility being shared, you feel lighter. Of course, you do not delegate all the responsibility to the other person, it would have no interest for you because at the same time you will delegate all your powers.
You can count on someone other than yourself and this allows you to explore further than usual.
7. Cultivate selective ignorance
What is selective ignorance and why cultivate it? Selective ignorance is selective filtering with suppression of irrelevant information.
Most of the information is time consuming, negative, without impacting the achievement of your goals and outside your area of influence. Say no to everything that makes you waste time and teaches you nothing.
Cultivate selective ignorance to move forward serenely and to do more without duplicating your efforts.
Are you ready to optimize your working time?
Optimizing your work time requires a conscious effort on your part, but your brain is looking for simplicity first and foremost. You have to motivate yourself to get there otherwise you will face an obstacle.
From the moment you become aware that optimizing your working time will allow you to achieve something really important in your life, you will give yourself the means to reach your goal.
In the end, ask yourself the following question: what will it bring me to optimize my time?
For the passionate sailor who will be able to indulge more in his favorite sport, for the one who is attached to carry out his work with care and efficiency while having a family and / or friendly life accomplished, this interest is quickly perceived and he can fully focus on the technical aspects: how to concretely achieve it.
Here are some things you can think about:
- What do you want to be and have?
- Sieve through and clarify your goal.
- You define what you need to do.
- You make a weekly update on what works and what does not work.
- You measure your progress and continue the loop …
- Optimizing your time requires a little effort at the start, which will become over time, an unconscious
- knowledge that will bring you satisfaction day after day.
And the good news is, it’s never too late to start!
9. The world belongs to those who gets up early
You will be quiet in the morning with nobody to disturb you, you will miss the traffic jams and the crowded transports. You will be more comfortable working.
Motivated to get up earlier?
Sleep before midnight. Set your alarm to wake up 15 minutes before you need to get up. Meditate for a few minutes. Think about what you will do for this beautiful day.
Play sports or go to work by bike.
10. Pareto Principle, 80–20 law
How to distinguish at a glance from the important to the less ?
How to spot where you need to focus your efforts?
Pareto’s law gives you valuable help in assessing very quickly what the priority points are.
Indeed, by projection, this principle is true in many areas. The majority of the results or impacts are due to a minority of causes.
Here are some examples :
20% of people own 80% of wealth 20% of bugs are responsible for 80% of software crashes 20% of the articles in stock represent 80% of the storage cost 20% of your clothes are worn 80% of the time
And usually 20% of customers make 80% of turnover.
Hence the second name: the law of 20/80 (or 80/20).
The 80/20 distribution remains theoretical even if in many cases the distribution is close to it. Nevertheless, it provides an interesting point of reference for studying a subject and making decisions.
Now that you know how to go about defining your goals and also set up an action plan to achieve your dreams, while keeping in mind your priorities in your life.
It will be easier for you to sort between the cumbersome tasks of the most important ones on your list, to free you and allow you to enjoy your life as a subcontractor and focus on the essentials!
To your pens and notebooks to set up your objectives and your action plan to achieve them today!
Originally published at gilspringer.com.