How Can I Ensure the Wedding Host Understands Our Vision?

Kate Chered
4 min readDec 9, 2023


What Essential Discussions Should Occur with the Wedding Host Before the Big Day?

Planning a wedding is a complex task that requires meticulous attention to detail. One of the most critical elements of this preparation is engaging in detailed conversations with the wedding host, also known as the master of ceremonies (MC). The role of the MC is crucial, as they are responsible for steering the event, maintaining the flow, and ensuring that everything goes as planned. It is essential to have a thorough discussion with the MC well in advance, preferably at least a month before the wedding, to tailor an event that truly reflects the couple’s personality and style.

Key topics to discuss with the wedding host include:

  1. Contractual Guarantees: Always insist on a written contract detailing the services, date, and other important specifics. A verbal agreement is not sufficient for such a significant event.
  2. Cost of Services: Understand the payment structure, which typically involves an advance to secure the date and a final settlement on the day of the event.
  3. MC’s Experience: Review their qualifications, certifications, and client testimonials. It’s advisable to verify these testimonials to ensure their authenticity.
  4. Work Schedule: Decide whether you need the MC’s services for specific hours or for the entire event. Clarify overtime charges, if any.
  5. Venue Inspection: The MC should visit the venue beforehand to plan the placement of props, equipment, and musicians, and to strategize the organization of various activities.
  6. Event Script: A professional MC should have a portfolio of standard scripts that can be customized for your wedding. Avoid replicating another wedding’s script entirely to maintain uniqueness.

Questions to Ask Your Wedding Photographer Before the Event

Choosing the right photographer for your wedding is as crucial as selecting the perfect wedding dress. These photographs will be your keepsakes for a lifetime, capturing the essence of your special day. It is important to discuss several aspects with your photographer to ensure they can deliver exactly what you envision.

Critical questions to ask your photographer include:

  1. Photography Style: Understand their style — whether it’s traditional, candid, artistic, or a mix. Ensure it aligns with your vision.
  2. Portfolio Review: Examine their previous work to gauge their expertise and see if their style matches your expectations.
  3. Equipment and Backup Plans: Inquire about the type of equipment they use and their backup plan in case of equipment failure.
  4. Package Details: Discuss what the photography package includes — number of photographs, hours of coverage, and if it includes pre-wedding shoots, albums, etc.
  5. Post-Processing: Understand their post-processing style and timeline for delivering the final photographs.
  6. Emergency Contingency: Ensure they have a backup photographer in case they are unable to attend due to unforeseen circumstances.

Concluding this detailed discussion, both with the wedding host and the photographer, is vital for a flawless wedding experience. These conversations help in aligning your expectations with their services, ultimately ensuring that your wedding day is as perfect as you have always dreamed.


How Can I Ensure the Wedding Host Understands Our Vision?

To ensure the wedding host understands your vision, have an in-depth conversation about your expectations, the wedding theme, and any specific traditions or elements you want to include. Share examples of what you like and discuss how they can tailor their approach to fit your style. It’s also beneficial to provide them with a detailed itinerary of the event and specify any unique segments or surprises planned.

Where Should I Look for a Reputable Wedding Photographer?

Start by researching online for photographers in your area, and look at wedding forums or websites for reviews and recommendations. Visit their websites and social media profiles to view their portfolios. Additionally, asking for referrals from recently married friends or family can lead to finding a trusted and talented photographer.

What Are the Key Elements to Include in a Wedding Host Contract?

A wedding host contract should include the date and duration of the event, detailed list of services provided, payment schedule, cancellation and refund policies, and any extra charges like overtime fees. Ensure it also covers how they handle unexpected situations, like illness or personal emergencies.

When Should We Finalize the Wedding Photography Package?

Finalize the wedding photography package at least a few months before the wedding. This allows time for any pre-wedding shoots included in the package and ensures the photographer has ample time to prepare. Early finalization also helps in securing your preferred date, as photographers often get booked quickly, especially during peak wedding seasons.

How to Decide on the Style of Photography for Our Wedding?

Decide on your wedding photography style by first looking at different styles online — traditional, candid, artistic, documentary, etc. Consider which style resonates most with you as a couple and reflects the tone of your wedding. Discuss these preferences with your photographer to see if they can cater to your desired style.

Originally published at on December 9, 2023.