The Pomodoro Technique: The Secret to Getting More Done in Less Time

Anil Agarwal
8 min readApr 16, 2024

Are you a student, web developer, or blogger? Are you struggling to work without any distractions? Then, the Pomodoro method is for you.

The Pomodoro Technique is a time management method developed by Francesco Cirillo, which is based on 25-minute intervals of focused work broken by 5-minute breaks.

Here’s how the Pomodoro Technique works:

  • Pick a task that you want to work on
  • Set a timer for 25 minutes
  • Work on the task without distraction until the timer rings
  • Take a short break of 5 minutes
  • Repeat the same thing until you finish a total of four pomodoros
  • After the fourth Pomodoro, take a longer break of 15–30 minutes

In this post, you’ll discover the benefits of the Pomodor method along with a step-by-step guide.

Let’s jump into the details.

5 Steps to Get the Most Out of the Pomodoro Method

The Pomodoro Technique

What are the benefits of the Pomodoro technique?

Some of the advantages of the Pomodoro technique are;

  • Helps you reduce distractions while working
  • Improves your focus
  • Reduced procrastination
  • Greater sense of accomplishment
  • Helps you get more things done faster
  • Reduces mental fatigue
  • Helps you reduce your back pain, as you’ll be taking frequent breaks in between

So, how to use the Pomodoro method to your advantage? Let’s find out in FIVE easy steps.

How does Pomodoro work?

Step 1: Choose a task

The first step to the Pomodoro method is to pick a task you can realistically complete in 25 minutes.

Whether you’re a writer, student or web developer — pick a task that you want to finish quickly. Or choose something that you do almost daily (writing, coding, studying, etc).

Here are a few example tasks you can realistically complete in 25 minutes.

  • Write a blog post introduction (it could be just a paragraph or two that introduces the topic of your blog post).
  • Research a topic for a blog post (it could involve reading articles, watching videos, or listening to a podcast)
  • Write a blog post outline
  • Edit a blog post (things like checking for grammar and spelling errors)
  • Improving an existing blog post (it could be tweaking the intro, headlines, meta descriptions, etc)

These are just a few examples (mostly related to blogging). The KEY is to pick specific tasks you can complete in 25 minutes. Yes, you can always choose tasks that take a couple of hours and break your tasks into 25-minute intervals.

The idea behind choosing a task is to break down BIG tasks into smaller, more manageable ones.

Step 2: Find a place to work

Once you’ve identified a task, you need a quiet place to work. This is REALLY important.

You need a quiet environment to get the most out of the Pomodoro method. If you’re often interrupted by something, this method will NOT work.

So, find a quiet place where you won’t be interrupted. You’re all set if you have a dedicated room in your home (or office).

If not, here are some quiet places to work productively.

  • Airports: Most airports have exclusive lounges or quiet areas where you can work without any disturbance. You can also try working in a cafe or restaurant in the airport if you can find a quiet corner.
  • Co-working spaces: Co-working spaces are often the BEST choice for most people who want undisturbed space. Most co-working places offer private desks.
  • Coffee shops: How are coffee shops the best place to work, as they’re mostly crowded? The key here is to try visiting a coffee shop early in the morning or late at night (when there’s less crowd).
  • Your car: Try working from there if you have a car or van. You can travel to any nearby location and find a spot to work undisturbed. It takes some time to get comfortable working from a car, but you’ll love it once you get used to it.
  • Libraries: Last but not least: try libraries, as they’re the MOST quiet places to work. Most modern libraries offer free Wi-Fi and computers. Try using them or find a nearby library that provides such amenities.

If nothing else works, find an internet cafe in your area and start working as they provide all the necessary facilities, including a cabinet to work, Wi-Fi, and a PC.

We HIGHLY recommend coworking spaces as they’re an excellent option for freelancers and remote workers.

Step 3: Turn off notifications

What’s the BIGGEST distraction when it comes to work or study?

Notifications.

When you receive a notification, it’s tempting to check it, even if it’s just for a minute.

But here’s the thing: even those short 1-minute interruptions can break your focus and make it REALLY harder to get back into the working mode (or studying mode).

For example, you’re a blogger working on a new blog post.

You’ve set a timer for 25 minutes and begin to write your blog post.

But then you receive a notification for a new email (or WhatsApp message). You check the notification, and it’s from a friend who wants to chat. You end up spending the next 10 minutes chatting with your friend, and by the time you get back to your writing, you’ve lost your focus.

That’s why it’s important to learn how to avoid distractions.

Here are some tips for dealing with distractions to get more out of the Pomodoro Technique;

  • Turn off your phone or at least turn-off notifications for text messages, social media, email, and any other apps that you use
  • Put your phone in silent mode or airplane mode
  • Keep your phone in another room (if you’re still tempted to check your phone regularly).

If you’re using a computer or laptop to work, you can turn off notifications for specific apps or websites. Or close any unnecessary tabs on your computer.

Turning off notifications and avoiding distractions may be difficult at first, but you’ll get used to it sooner. Once you start working without distractions, you’ll finish things MUCH faster.

Step 4: Taking a break from work

Try to take your breaks away from your work area.

Get up and move around, stretch, or have a snack. Be flexible while taking breaks.

If you’re just getting started with this productivity hack, you can adjust your breaks however you want.

Want to take a longer break or adjust the length of your Pomodoros? Do that. That’s totally okay. Be comfortable with the Pomodoro technique and change the timings according to your needs.

The key here is to take advantage of your breaks to rest and recharge. Here are some quick tips for taking breaks effectively;

  • Get up and move around. Not only does it help you with reducing back pain, but it will improve your blood circulation. You can walk around the office, stretch, or just walk outside.
  • Take some deep breaths or meditate for a few minutes. This will help to calm your mind and body. You can try a simple breathing exercise such as the 4–7–8 breath: inhale for 4 seconds, hold your breath for 7 seconds, and exhale for 8 seconds.
  • Drink some water or green tea, which will help to keep you hydrated.
  • Listen to calming music. There are many soothing music tracks on YouTube that you can try to reduce stress and improve your mood.
  • Check your notifications for 5 minutes. Just 5 minutes!
  • Do something creative, as it could be anything from drawing to writing to playing music.

Step 5: Practice makes it perfect

Here’s one thing to remember: Be consistent with the Pomodoro technique. The more you use it, the better you’ll get at it.

The Pomodoro method can be used for any type of task, big or small.

So how does repeating the Pomodoros every day makes it perfect? Because it allows you to:

  • Repeat the task over and over again. The more you repeat a task (be it writing a blog post, editing or studying), the easier it becomes to finish the task.
  • Identify and correct your mistakes. When you practice the Pomodoro cycles repeatedly, you’ll make mistakes. The key here is to learn from them, so you can improve your performance over time.
  • Come up with new ideas and techniques. As you practice the Pomodoro method, you may come up with new ways to perform the task more efficiently.

Here are some tips for practicing the Pomodoro Technique effectively.

  • Use a timer. There are many Pomodoro apps (and timers) available online. You can try apps like Tomato Timer, Marinara Timer, Forest, or Focus Time. You can also purchase a physical timer if you don’t want online distractions. Or you can simply use the timer on your smartphone.
  • Set specific and achievable goals for each pomodoro. What do you want to accomplish during this time? Once you know your goal, it will be easier to stay focused. So, choose a task before the night.
  • Choose tasks that are easy. Avoid tasks that are too complex (especially when you’re practicing this method). Instead, focus on tasks that can be completed within a 25-minute period.

Above all, be patient and consistent. It may take some time to get used to the Pomodoro Technique, but you will eventually get better at it.

FAQs on Pomodoro Method

Here are some questions people often ask about the Pomodoro technique.

How do I get the most out of Pomodoro Technique?

Plan your Pomodoros ahead of time. Plan your day the night before. Decide what tasks you want to work on during each Pomodoro session.

Try to eliminate distractions such as smartphone notifications. Turn off your phone, close your email, and find a quiet workplace for the best results.

What is the 52–17 rule vs Pomodoro?

The 52–17 rule is a productivity technique that involves working for 52 minutes followed by a 17-minute break. It’s better to start with the Pomodoro technique first, as it involves working for 25 minutes, followed by a 5-minute break.

Does the Pomodoro Technique increase productivity?

Yes, definitely. You can stay focused and avoid stress by breaking your work down into smaller chunks and taking regular breaks.

What are the 5 steps in the Pomodoro technique?

Here are the 5 steps in the Pomodoro technique;

Step 1: Choose a task to work on
Step 2: Set a timer for 25 minutes and work on the task until the timer goes off
Step 3: Take a 5-minute break
Step 4: Repeat steps 2–4 four times
Step 5: Take a longer break of 15–20 minutes

What is the 25 5-minute rule?

The 25–5 minute rule (popularly known as the Pomodoro rule) is a time management technique that involves working for 25 minutes and then taking a 5-minute break.

What is the 25-minute study rule?

The 25-minute study rule is a good way to stay focused and avoid distractions while studying. You pick something to study for 25 minutes and take 5-minute breaks.

Final thoughts

Here’s the thing about the Pomodoro technique: you can customize the Pomodoro method however you want. For example, you can adjust the length of the Pomodoro or the length of the breaks.

You can use the Pomodoro technique for many tasks, such as studying, writing, coding, and so on.

The key is to practice using the Pomodoro method as much as possible. So, what are your thoughts? Have any questions? Let us know in the comments.

--

--

Anil Agarwal

Helping bloggers and website owners in improving traffic and revenue. Founder of https://bloggerspassion.com/. Featured on Sites like Forbes, HuffPost, SEMrush.