Common Phrases in Professional Email

Shlomi Zerahia
Sep 8, 2018 · 2 min read

In order to make your daily work easier, we have gathered for you some common phrases and categorised them according to some professional email types.

Request For Information

  • I am writing in reference to…
  • Could you please send me…
  • I read … and would like to know…
  • As you know, we have been working/we are currently dealing with…

Respond To Request

  • Thank you for your interest
  • You can learn more about this at…
  • If I can be more of help, please feel free to contact me at…
  • Further to your email this morning…

Sample Sentences — Reference:

  • I am writing in reference to…
  • I am writing in regard to…
  • I hope you have had a chance to look over the….
  • Enclosed is the agreement which lays out our…

Sample Sentences — Goodwill

  • I was happy to hear that contract negotiations went well.
  • I would like to congratulate you on your new position.
  • Thank you for your hospitality.

Sample Sentences — Asking Forgiveness

  • First I apologize for the delayed response.
  • I am sorry to hear you were left waiting…/I am afraid that/Unfortunately.
  • I regret any inconvenience this may have caused.

Sample Sentences — Notification

  • Please be aware that…
  • Please be advised that….
  • I would like to inform you of a new…
  • I am writing to let you know that…

Sample Sentences — Refusing and Rejecting

  • I am sorry we cannot be more helpful.
  • I regret that we are unable to assist you further in this matter.
  • Due to internal delays, we had to postpone our meeting.

Sample Sentences — Confirmation

  • I would like to follow-up on our discussion/meeting yesterday…
  • I would like to confirm the main points of our discussion yesterday…

Originally published at www.lorotalk.com.

Shlomi Zerahia

Written by

Entrepreneur, Cofounder at LoroTalk.com

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