What defines a “perfect” productivity app?
In reality, perfection in such apps is elusive and tailored to individual needs. While no universal solution exists, many can benefit from the strategies I’ll discuss.
The quest for optimal tools and workflows in productivity has become excessive and what I think lead to more negatives than positives. Its not a trend that is unique as I know its a common issue others have addressed too.
I’ll share my personal perspective and experiences on this. Also feel free to share your views in the comments as I am interested to hear from you!
Why It’s a Problem
I’ve fallen into the trap of endlessly exploring workflows and apps to boost productivity. However, this pursuit often led me astray, consuming time on irrelevant tasks such as organising and trying out new workflows. Instead while constantly switching apps and consuming articles and YouTube videos, it just left me overwhelmed and far less productive, fostering procrastination.
Recognising this, and the affect it had on both my personal life and my academics I knew I needed to make a change. So what I did was to revert back to using stock apps as much as possible, which alleviated the mental clutter and enhanced my productivity, allowing me to focus on what truly matters.
The Solution
In a nutshell, “less is more”
While I use Mac and iPhone, the principle likely applies to Android and Windows users. Apple’s stock apps are user-friendly, seamlessly integrated, and reliable, enhancing work efficiency and enjoyment. I know a lot of you may think that Apples apps are too simple or lack features, but I am here to tell you that it’s completely false. Actually I would say that the seamless integration with the OS, makes the features even more useful. Now I will not dig into why that is, that would be for another post.
However while third-party apps may offer unique features or different designs, it’s crucial to assess their value. Excessive customization and settings can hinder productivity. You also need to remember that these apps was made to help you get more things done, not make you spend your valuable time in a app without a purpose.
My advice is to prioritise stock apps over third-party ones unless your devices OS don’t offer it by default, or in some rare cases there is a compelling reason that truly would enhance your productivity. After implementing this approach, I really have experienced less stress and improved productivity. I am certain that it would for so many others reading this.
I hope this post prompts reflection on your workflow and decisions. Feel free to share your thoughts as I am interested in hearing from you!
