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3 Quick and Easy Tools to be More Productive Today

Photo by Dillon Shook on Unsplash

I used to struggle with knowing what order to accomplish tasks in, and having a plan for my goals and ambitions, rather than getting started, I would take on more responsibilities than I could handle daily. Instead of having a game plan or taking time to prioritize my time, I would jump around aimless between goal and goal, accomplishing nothing or close to nothing.

What helped me change my habit of procrastination and not getting things done was writing the goals I wanted to accomplish the night before.

Plan out your day the night before.

It is easy, write down 3-day major things you want to get done for the day and list them out in your planner.

Setting out plans the night the night before allows for a plan of attack when we wake up in the morning.

Plan your week

My planning routine usually starts with, Sunday night, I look at my schedule and put the tasks that are going to take the most effort and time at the beginning of the day.

Starting with our week planned, and having everything written down allows for us to efficiently get more done and plan our schedule and tasks accordingly.

Use a planner or a piece of paper; it does not matter what you use to prepare your projects and tasks.

All that matters are you are consistent with its use and execution.

Daily goals + Time= getting things done.

Progress is consistent goal setting.

Start with small goals first to build the habit. After it becomes a regular part of your day, start increasing your goals slowly and consistently.

Remember every day we are striving to get a little bit better in all areas of our lives. Aim for a 1% increase daily and try to focus on improving one area of your life.

This 1 % increase over time is known as KAIZEN.

Kaizen translates from Japanese to mean continuous improvement; it is a technique that focuses on improving small details every single day, geared toward reducing waste and increasing efficiency. Originally the KAIZEN principle was developed in the 1940s to boost productivity during world war two without any additional costs.

This simple method applies to everything that we are doing and accomplishing.

How to use KAIZEN

Step 1. Look at your surroundings and ask the question “what can I do right now to make my tomorrow better?”

Step 2. Repeat as often as needed.

It sounds too simple to be this easy to be productive, but the truth is, simplicity is best. Gradual improvements over time lead high increases over time.

This simple technique applies to everything that we do, fitness, health, finances, friendship, relationships.

Eliminate Distractions

Photo by Charlz Gutiérrez De Piñeres on Unsplash

To get quality work done, we need to be focused on one thing at a time, and use our energy and resources for one goal. Multitasking does not increase efficiency. It leads to half-quality work, and poor execution.

To eliminate distractions on your person, put your smartphone on silent or airplane mode, and check your phone on scheduled breaks.

Every notification, beep, and alert slow disrupt your concentration and ability to produce.

Constantly having to remember what we are doing, or working on wastes time and energy.

To avoid distractions if you are working on school work or writing, go to a quiet based location, or get noise-canceling headphones.

Tools to help break up your workday with motivation and focus.

Pomodoro timers. ( Take Breaks)

The best way I have found to be productive and get work done is to use the Pomodoro method.

The Pomodoro method is a technique for working that involves working for 25–30 minutes blocks, followed by 5 minute breaks in-between work sessions,

Pomodoro is effective for maintaining productivity and getting work done, for two reasons.

First, you work intensely for 25–30 minutes on whatever task you are focused on after time has elapsed you are given a 5-minute break to do what ever you want to use it on. During the break period, you can check your news feed, Facebook, snap chat, Instagram whatever you so choose. However, after the 5-minute break is done, you need to get back to work for another break to stay productive. This intense focus allows for a fully productive 50 minutes of work, and keeps motivation and focus high.

Secondly, since we are scheduling breaks during our business, we are using our free time to reward ourselves for staying focused and working on our goals and plans. Studies have also shown that attention span and productivity is about 25–35 minutes for optimal focus and quality of work. While it is possible to work for longer time frames, quality of work starts to diminish after about 30 minutes.

A quick recap of all the techniques.

  1. Kaizen, Gradual improvements over the long-term.
  2. Pomodoro technique for writing and academic work, 25– 30-minute work intervals followed with 5-minute
  3. Repeat, and you will see the benefits from your hard work.

Combining these techniques have improved my writing and the quality of the work that I get done daily. Thank you for reading, and I hope these techniques help you as much as they have helped me.

Onward & Forward.