Why Your Workforce Should Be Reporting Incidents on an App

Despite all of our technological marvels and constant clamour about occupational health & safety standards, incident reporting stats seemingly still belong to early 20th century practices. With 1 out 6 workers saying that they would not report workplace hazards despite 25% of them having identified them, it is clear that something needs to be done soon if we are to create safe, healthy and, ultimately, 21st century work environment. Design and promotion of the adoption of dedicated apps for incident reporting seems to be the only course of action, as these will operate as convenient platforms for making this process automatic and streamlined.

Mobile Accident Reporting Is Less Confusing and Sluggish

Results from a research conducted by Accident Advice Helpline point to the need to never underestimate the underlying reasons for the unsatisfactory rate of incident reporting in modern times. According to these, 23% of respondents didn’t know whom to report a workplace hazard, while 29% said they didn’t have the time to do so. So, the key issues here are those that have to do with the lack of information about the right address for incident, near miss and hazard reporting. This is made worse by the inappropriate length of reporting procedures that make the workers choose to ignore them.

First of all, having access to an incident reporting app will allow managers to achieve a previously unthinkable feat: to be virtually present at any place, at any time. Considering that over 75% of the world is using mobile devices now, there is even no need to mandate the use of devices running an accident reporting app to make live and real time reporting of incidents a reality.

Considering that these tasks go beyond mere tracking and incident recording, and include undertaking corrective measures and checking the regulatory compliance, having an application that covers all of these tasks will take a majority of burden off managers and their subordinates.

At the same time, the online record-keeping system that comes together with an app can act as an all-in-one solution for organizations that find implementation of any other system unfeasible at the given moment.

Enter Incident Report App

Apart from putting human lives at risk of grievous injury or even death, unreported accidents are equally bad for a company’s reputation and expose it to expensive and protracted legal actions. If one is to avoid that, having permanent access to a dedicated app will make incident reporting a routine action for workers, while managers can use the app’s features to work on their prevention with the help of data it collects.

Consider, for example, accident reporting application platform offered by Incident Report. For starters, this app allows for online incident reporting by all parties involved, be it an employee, contractor or visitor. Since this is done automatically with the help of software, the reporting party will face no confusion regarding the address they need to get in touch with. Considering the numbers of those “confused” by who to report an accident to, this will surely boost the reporting rates in no time, as well as enable creation of a database of incidents.

In addition to it, this will make accident reporting procedures more transparent for all parties involved, since workers often do not have access to information on post-incident handling of an event, the outcomes or lessons learned.

Taking the Paper Out of the Equation

Another issue plaguing accident reporting systems is the red-tape around related procedures, which are additionally slowed down by the massive amount of paperwork involved. This is why the witnesses to the hazards or near misses report the lack of incentive to report them, which, they feel, would take too much from the time they could spend doing their tasks. Here, an incident reporting application acts as a cure-all for this issue, since the reporting takes place with live coverage, or immediately after the incident takes place.

Thus, supervisors or workers can use their mobile devices and an appropriate app to send a report on an accident while it is still fresh. This information is relayed to a dedicated accident reporting portal, while the person in charge of it will be able to immediately undertake appropriate measures for these situations.

For the party reporting the incident, the involved paperwork will be minimal to non-existent, as they will be automatically presented with an appropriate online reporting form on their smartphones. In addition to the immediacy of available form, this will eliminate errors associated with the use of paper-based reports, since they are neither centralized not resistant to being lost, filed away or rendered unreadable.

More advanced applications will offer the ability to provide multimedia records of what goes on in relation with the accident, making it easier to prepare post-incident reports and collect evidence for the subsequent investigations. This will be used to both protect the company from legal actions and help it identify and approach accidents in the manner which will earn it a reputation of a regulation-abiding organization.

Data Collection Will Inform Health & Safety Policies

In addition to making the field reporting of accidents faster and more intuitive, usefulness of these apps goes beyond the ability to react to incidents almost immediately. Smart use of analytical data which is collected by these apps will make it possible for the supervisors and managers to use them to prepare for taking more proactive action. This means that historical accounts of incidents over a certain period can be utilized as the basis for the drafting and implementation of the state-of-the-art health & safety practices.

First of all, an accident reporting app will work together with a platform which can be used to store all incident-related data with the speed and organizational efficiency unparalleled by document-based archives. The data gathered here will serve as a genuine treasure trove for the purpose of determining the patterns based on which accidents happen.

In turn, this will make it possible to use the gathered knowledge to inform the managers’ future decisions on health & safety guidelines aimed at preventing the accidents from happening in the first place. Finally, the pool of data which is continually recorded will surely find their use as a part of a database whose records will be invaluable for training both the workers which are at risk of suffering accidents and their supervisors/managers who have to handle pre- and post- accident reporting activities.

The rise of technology and several decades of the application of strict health & safety standards have not helped to make accident reporting a routinized task which can be executed with 100% efficiency.

Instead, research data have shown that some of the major obstacles to having a better record when it comes to accident reporting are the lack of knowledge about the instances these events should be reported to, as well as the slowness of the related proceedings. The use of applications dedicated to accident reporting promises to remove these obstacles, since they will enable automatic filing of reports, creation of multimedia records of incidents and rapid undertaking of all corrective and post-accident measures. In addition to faster reaction times, these apps will create huge pools of data which will be useful in the preparation and implementation of safety policies which will prevent avoidable accidents from taking place.