Being a startup founder, it is quite difficult to keep all your projects under control and achieve desired results. Scope changes, unclear goals and vision, lack of communication and wrong team members are a few major problems project managers usually come across. All these issues can make it difficult for you to run a project smoothly. Here are 10 ways that can help you to deal with the challenges most small businesses and startups come across at one time or another — and help you to keep your projects under control.
1. Hire the Right Project Manager
Hiring a talented project manager who has an in-depth knowledge of project management along with problem solving and task management skills is good to go. Nothing fails your project faster than bad management. It is important that being a project manager, you should respect developers and understand what they are actually doing. As many developers are not satisfied with the management and most project managers are clueless when it comes to development. So, it is important to appoint the right person for this job.
2. Using the Right Resources
Your startup should be equipped with the right team to take your project to new heights of success. It is not only necessary to hire the right project manager, but you also need the right team members including business analyst, QA, developers, marketing specialist to support the project manager and to complete the project on time. Moreover, allocating the right resources on the basis of their capability is indeed the most critical job that only skillful project managers can do. In most cases, resources are assigned tasks to fulfill the task requirement instead of their skill set that will eventually result in undermining the success of the project. So allocate your resources wisely!
3. Know the Strengths of Your Resources
One of the most important things to keep your projects on track is to know the strengths of your team. You need to know which of your resources can work best with minimum supervision and can take the project towards success and how many of them need to micromanage.
4. Better Prioritization for Faster Execution
Great project managers understand that multitasking is a big productivity killer, so it is important to promote a work culture that promotes team members to focus on one or two tasks at a time. This will help to manage the workload of your resources and let them put their efforts only into important and high-priority tasks. Task prioritization is necessary in this regard to improve the rate of task execution.TaskQue — Free task management software works best when it comes to resource allocation and task prioritization. It allows project managers to assign multiple tasks to a number of resources in queue and they only see those tasks you want to see them — on the basis of priority.
5. Keep Track of Projects and Resources
A project manager should carefully aware of team progress at all time. Make it your habit to monitor the project progress at the resource and workspace level. An online task management system can work best for you — it gives you a visual representation of your resource performance and project progress.
6. Use an Effective Task Management Tool
Don’t rely on excel sheets, emails, sticky notes and human memory for project management, there are many free project management software available online that can do a lot of extra work. Online project management tools allow teams to do their work with ease without a whole lot of extra effort, while making your life easier.
7. Setting Up Short Meetings
It is advised to arrange a short weekly meeting to stay updated with the team’s progress. Discuss what they did last week and what are their plans for the next week, remove any hurdles that hinder task execution. Holding weekly team meetings can start making progress at resource and organizational level.
8. Time Management
Keeping track of time spent by each resource to get the task completed is an important aspect of successful project completion. This will allow you to calculate inaccuracies in your estimated project completion time and give you more time to handle the consequences. Use a free task management tool for better time management and keep track of your resources productivity.
9. Manage Scope Changes
Scope changes are the major cause of project failure. However, managing changes to the original scope is important to keep your project under control. Clearly define the scope to everyone at the initial level to keep everyone on the right track.
10. Set Milestones and Celebrate Success
Creating milestones for your project team will help you stay on track and gives you sense of accomplishment when you hit each milestone. Whenever you hit any milestone, celebrate this small success and reward your entire team to energize them to achieve big results.
I hope these 10 ways can really make a big difference while helping you to control your project. What steps do you take to make your project run smoothly? Let’s know in the comments below.