Remote — How to work it!

Key Takeaways

  • 🤝 Run 1on1’s more than normal.
  • 👽 Make sure you do face-to-face meetings.
  • 🚀 Make sure you identify how you can support your team with small hacks that create energy for every individual.
  • 🖥 Focus on effort and productivity — not time in front of screens.
  • 🍻 After work is possible to do remote — celebrate wins 🏆!

Be a Great Communicator

We all know it, all good relationships require great communication. However, it’s not so easy when your team is in quarantine and working from home. It is possible to deliver a first class communication experience even in remote times like these.

We all know Meet, Zoom and Slack by now. Use these tools and learn the great details to make as much as possible from your meetings. It’s super important to very clearly define which platforms you´re using and how to onboard your team to them.

Define goals for communication and learn by doing. Wrap up every meeting with some thoughts on how we can make this better next time.

Video conferencing gives us a better experience. It’s more fun and we need that social impact that these tools give us.

Use an open channel to communicate if you’re less than x (8–15?) people.

We actually used a slack-bot in my old team. Every morning you logged in and the Bot said good morning and asked you some relevant questions that it later shared with in the team. This was perfect for us because we worked different hours of the day. Our devs. Worked at night (of course) and me and our COO worked normal hours from 8:30 every day so with this bot we could keep everyone in the loop in a very efficient way.

Example from a tech company with 50 employees >> https://docs.google.com/document/d/16WrqehTiwPGHKzAaTMHNWa2wD0L6vTx5QbPrPIJtSa4/edit?usp=sharing

Step up your sync meetings

This is the time to step up the frequency of your sync meetings. Run it every morning. This is also an excuse for some social stuff and we all need that!

You can write 3 things in Slack that you will focus on today and then do a wrap-up at the end of the day. Connect every ticket to your long term goals and make sure everybody contributes in the discussions.

Culture 🧫

It’s tricky to maintain great culture when going remote. Be very careful around your 1on1’s with every team member. Make sure you have a schedule and process for how to communicate what you’re working on and how things are going.

Post pictures and nice comments in Slack (or whatever you use) to encourage each other and to keep up the energy. You can even do remote after works!! 🍻

Celebrate wins 🥳 — even the small ones!! This is the most important pro tip you will find in this text.

Tools ⚒

Use different tools to make your everyday work easier. We have closed a number of deals with different tools that all members of Hetch get a very nice discount when using.

Make sure you promote effective remote collaboration!

Contact me to see what we’ve got and to get the deals ✍️ Here are some tools but there are thousands of them…just try things out and go! 🙌

**https://slack.com/intl/en-se/** or **https://discordapp.com/** for daily updates and simple communication. (Slack more common but Discord is awesome!)

**https://asana.com/** One of the most popular resources used by over 15,000 businesses around the world. Asana have impressive project layouts, perfect for getting things done.

**https://whereby.com/, https://meet.google.com/_meet** or FaceTime for conversations (much more fun to see each other, especially in times like these

**https://www.google.se/drive/** or **https://www.dropbox.com/** to share docs. Comment on work and presentations. Notion is like google drive but looks great! Check it out!

**https://trello.com/** or **https://airtable.com/** to create a board of tickets that you can share with your team. (Perfect way to structure Monday meetings so everybody is in sync.

Google calender sync meetings and invite!

https://calendly.com/ — Calendly helps you schedule meetings without the back-and-forth emails

https://www.notion.so/ — Notion is a collaboration platform with modified markdown support that integrates kanban boards, tasks, wikis, and databases. The company claims to be an all-in-one workspace for note-taking, knowledge and data management, project and task management.

https://miro.com/ Miro’s infinitely zoomable canvas and web whiteboard enables you to work the way you want to. Unleash your creativity, plan projects from all angles, and create centralized hubs of information to keep everyone in the loop. See the big picture and the details.

https://about.gitlab.com/company/culture/all-remote/guide/

https://lh6.googleusercontent.com/6ax3KTFOIpusnGsqjKQNRBl4EltvLSS5EblnIaNYi2gCVDRUoUT-mULd-DdtGvnA__M_dt90IchjQar7KmPxAICDyBSDqaD_F5lXNRAuuppWyjC8iBfEsnWo--DMyDaAdNb90LXv

Legal 🔎

With working from home comes a lot of new rules etc. I will not try to explain this right here. Instead I would advise you to talk with legal experts. Startups have a nice deal so just grab us if you need help.

Expectations in work 🦸‍♀️

Clarity in expectations will save you a lot of extra work. Have a framework for how to move forward. Set goals and let everyone come with ideas on how to reach them. Give updates and ask for help in daily standups. Use Trello or similar tools so you can see how things are moving forward — there’s nothing that triggers you to see how tickets get done by your team members!

Be sure everyone is involved in all parts of the process to create engagement and energy for every team member.

Clarify tasks and the purpose of the tasks, and discuss what success looks like and how you will measure it.

Be Flexible with your team 🤸‍♂️

It’s tough for everyone. Not just in work but also other challenges outside work. Trust your team. Focus on how you can support them and really show them that you care about them. That will also make them a better team member. Focus on the long game here…Not short term fixes. Do not count your hours in front of your screen, instead look at what you achieve and productivity and maybe the most important one — effort.

Again — 1on1 is important.

Mental Health and loneliness 🆘

This is a real issue. Take it seriously. Be aware that things have changed and it affects people in different ways.

Make sure everybody gets time to move their body and get some exercise. That is always a great way to feel better! Promote activities that make people exercise. This could be internal competitions in number of steps per day, running, yoga etc.

https://support.apple.com/sv-se/guide/watch/apd3bf6d85a6/watchos

https://www.strava.com/

Or any other fitness app.

Make sure your team feels your support. You can find other links below 👇 that can support your team.

https://melmagazine.com/en-us/story/free-therapy-worksheets-mental-health-quarantine

https://thegoodnewscoronavirus.com/en/

https://www.headspace.com/

Other links

How to wash your hands

https://www.youtube.com/watch?v=3PmVJQUCm4E

Mapping covid-19

https://www.arcgis.com/apps/opsdashboard/index.html#/bda7594740fd40299423467b48e9ecf6

Watch TV together

https://www.netflixparty.com/

This is a mix of my own thoughts and experience and some great info I’ve read in different articles during the pandemic.

Feel free to share this one with your network.

All the best,

Johan Crafoord-Larsen a.k.a. The Remote Master

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Johan Crafoord-Larsen

Johan Crafoord-Larsen

Somewhere between the real world and web3

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