The 5 Best Spa Software Solutions

So, what‘s the best spa software in 2024?

As always, it depends.

Factors like team size, the type of services you offer, and other specific business needs will ultimately have to determine this.

But here’s a summary of what I believe are the top spa management systems right now. They are all very different, so going through this list is a very good place to start your research.

To go deeper into the systems listed here, I recommend you browse the spa software reviews at The Salon Business.

My Top 5 Spa Software Options:

1. Mangomint — The highest-rated, well-designed spa software with excellent customer support (HIPAA compliant).
2. GlossGenius — The user-friendly choice for solo spa professionals.
3. Vagaro — Comprehensive and budget-friendly spa software.
4. Fresha — Spa software with a subscription-free model.
5. AestheticsPro — Medical spa software with HIPAA and E-prescribe compliance.

Mangomint — Top-Rated Spa Software with Exceptional Customer Support (HIPAA Compliant)

Mangomint is making waves in the spa industry. If you want a sophisticated platform that simplifies your workflow, saves time, and enhances your spa business, Mangomint is the ideal choice.

Beautifully designed and intuitive, Mangomint ensures everything is where it should be, making the user experience seamless. It stands out with features like two-way client texting, an intelligent waitlist that recommends appointments, self-check-out, and service customizations for clients to add treatments during online booking. Additionally, its powerful targeted marketing tools are a significant advantage.

One of Mangomint’s most impressive aspects is its integration capabilities. It allows integration with virtually any other system, providing flexibility that many other platforms lack. This ensures you can continue using any other tools or platforms you prefer without hassle.

Mangomint is also HIPAA compliant, offering robust charting tools and sophisticated notes to capture treatment details like SOAP notes. This makes it an excellent choice for medical spa businesses with strict data protection regulations. The customer support is exceptional, making it one of the highest-rated in the market.

However, Mangomint is tailored more for teams rather than independent professionals. Additionally, its higher entry-level price might be a consideration for some.

Pros

• Highest-Rated Customer Service: Exceptional support in the market.
• Comprehensive Spa Features: Includes SOAP notes, forms, charting, and more.
• Modern Interface: Easy-to-use and visually appealing.
• Open Data Ownership: You’re not locked into any contracts.
• Flexible Integrations: Can integrate with any other platform that supports integrations.

Cons

• Team-Only Platform: Not available for independent professionals.
• Higher Entry-Level Price: Costs more than some other spa software options.
• Limited Availability: Only available in the United States and Canada.

Pricing

Assuming a mid-size team with common add-ons, the average cost is approximately $245 per month.

Supported Countries

• United States
• Canada

Learn more about Mangomint here

GlossGenius — The Easy-to-Use Alternative for Independent Spa Professionals (USA Only)

Are you a solopreneur looking for a simple, attractive, and effective software solution? GlossGenius might be perfect for you.

GlossGenius is an all-in-one appointment, payment, and marketing software for independent spa professionals in the United States. It helps you manage your business through a sleek and user-friendly mobile app.

GlossGenius is designed with premium client satisfaction in mind, visually appealing and incredibly intuitive. Every element, from the beautifully designed website to the well-crafted card reader, exudes high-end beauty. The combination of elegant design and ease of use makes GlossGenius stand out.

With GlossGenius, you can handle appointments, payments, and marketing in one place. It provides a seamless booking experience and powerful marketing tools without the need for technical expertise. This platform is ideal for independent professionals who want a beautiful online booking experience and effective marketing tools without dealing with technical headaches.

Pros

• User-Friendly Features: Intuitive and easy to use.
• Professional Website: Create a spa website in just a few clicks.
• Integrated Payments: Comes with a well-designed card reader.
• Transparent Pricing: Affordable and straightforward flat fee pricing.
• Synchronization: Sync clients and calendars with your phone.

Cons

• Limited Flexibility: Requires adherence to predefined standards.
• App-Only Management: Full management is available only via the mobile app; only the calendar can be accessed via a web browser.
• No Booking Widget: You cannot integrate a booking widget into an existing website; you must link to your GlossGenius site.

Pricing

For a business with common add-ons, the average cost is approximately $48 per month.

Supported Countries

• United States

Vagaro — The Feature-Rich and Affordable Spa Software

Are you looking for spa software that is both feature-rich and affordable? Vagaro might be the perfect option for you.

It’s impressive how much functionality Vagaro offers while maintaining a low price point. This platform likely has all the features you need.

Vagaro is packed with features, making it an excellent choice for those on a tight budget. It allows you to run email marketing campaigns, build a website, manage payroll, and handle appointments — all in one place. Despite its extensive feature set, Vagaro remains affordable, making it a great option for budget-conscious businesses.

One of Vagaro’s standout features is its client marketplace, which helps attract new clients and adds more value to your business. Additionally, Vagaro integrates with various software such as QuickBooks, Xerox, Facebook, and Zoom, enhancing its functionality and flexibility. It also offers subscription payments and membership features, making managing recurring payments and memberships easy.

Pros

• Extensive Features: Offers a wealth of features for spas.
• Affordable Price: Cost-effective solution.
• Client Marketplace: Attract more clients through the built-in marketplace.
• Software Integrations: Seamlessly integrates with various software (QuickBooks, Xerox, Facebook, Zoom).
• Subscription and Membership Management: Efficiently handle recurring payments and memberships.

Cons

• Performance Issues: Pages could load faster, and you might encounter some glitches.
• Client Account Requirement: Clients need to create a Vagaro account when booking, which some may find inconvenient.
• Initial Learning Curve: There is a learning curve when you first start using the platform.

Pricing

Assuming a business with a mid-size team and common add-ons, the average cost is approximately $120 per month.

Supported Countries

• United States
• Canada
• Australia
• United Kingdom

Fresha — The Subscription-Free Spa Software

Fresha is the only subscription-free software without usage limitations. Despite being subscription-free, it offers a wealth of features.

One of Fresha’s main strengths is its ease of use. The platform is designed to be simple and intuitive, making it ideal for spa owners who aren’t technologically savvy. Its subscription-free plan is perfect for budget-conscious businesses, allowing you to manage your spa without worrying about monthly fees. Additionally, Fresha continuously develops new features, ensuring the platform remains current and competitive.

This platform is especially suitable for small, growing businesses looking to minimize upfront costs. The Fresha marketplace can also help attract new clients, providing an added benefit to your business.

Additionally, while the platform is free, there are charges for each appointment and up to 20% of the appointment value if a new client finds you through the Fresha marketplace.

Pros

• Free Subscription: No monthly fees; only usage-based pricing.
• User-Friendly: Easy to use with minimal learning curve.
• Global Availability: Available in many countries and languages.
• Client Marketplace: Promote your spa through the Fresha marketplace.

Cons

• Limited Customization: Few options to customize the appearance of your booking page (though default designs are attractive).
• Client Account Requirement: Clients must create a Fresha account to book.
• No Website Integration: Online booking cannot be integrated directly with your website; you must link to your Fresha page.
• Limited Integrations: Few integrations with other platforms, locking you into using Fresha tools.

Pricing

While Fresha is subscription-free, you will be charged for each appointment and up to 20% of the appointment value if a new client finds you through the Fresha marketplace.

For a business with a mid-size team and common add-ons, the average cost is approximately $80 per month.

Supported Countries

Fresha is available in 22 languages and over 120 countries worldwide.

AestheticsPro — Medical Spa Software (HIPAA Compliant + E-Prescribe)

If you run a medical spa with strict requirements for safeguarding patient data, AestheticsPro is a platform to consider. It excels in protecting client information while offering med spa-specific features that are essential for your operations.

AestheticsPro is designed with HIPAA compliance in mind, ensuring that all personal information is securely stored. It includes a range of features tailored for medical spas, such as E-prescribe, EMR, and enhanced e-records management. The platform also offers a POS system with payment processing, booking, scheduling, and advanced marketing tools.

One of the major strengths of AestheticsPro is its comprehensive customer profiling. It provides detailed insights into client preferences and histories, enabling you to offer personalized services. Additionally, the platform includes robust loyalty programs and reputation management tools to help you retain clients and build a positive brand image.

Pros

• Comprehensive Customer Profiling: Detailed profiling for better client management.
• Enhanced E-Records Management: Advanced tools for managing electronic records.
• HIPAA-Compliant Marketing Tools: Ensuring compliance while executing marketing strategies.
• Loyalty Programs & Reputation Management: Robust systems to enhance client retention and reputation.

Cons

• Steep Learning Curve: Requires time to master the platform.
• Limited Customization: Few options for customization.
• Potentially Expensive: It may be costly for small spas.

Pricing

The average cost for a business with a mid-size team and common add-ons is approximately $200 per month.

Supported Countries

• United States
• Canada
• Australia
• South Africa
• United Kingdom

How to Choose?

How do you decide between the top spa software options listed here?

Mangomint is ideal for larger spas with high demands for integration, automation, ease of use, design, and HIPAA compliance. It offers smart, well-designed software that integrates seamlessly with other systems.

GlossGenius is perfect for independent professionals seeking a visually appealing platform that is easy to use and free of technical headaches.

Vagaro is one of the most feature-rich spa software solutions available. It offers robust business support at a very affordable price.

Fresha stands out because it’s subscription-free, charging only per appointment. This makes it an excellent option for small, growing businesses that want to minimize upfront costs.

AestheticsPro is the preferred choice for medical spas that need specific features, such as HIPAA compliance and E-prescribe functionality, that are not found in other alternatives.

I recommend reading the system reviews at The Salon Business to explore all the alternatives listed here in more depth. You can access all of the spa management software alternatives on the top list.