Best practices for email or how to not get overwhelmed by your email: Archiving
I often get asked why I am not complaining that I get too many emails, like most people. Well, maybe I don’t, or maybe the way I got organized work well for me.
As I thought there’s a chance that the latter may the reason, I decided to share so that more of you also stop complaining :-)
Here the fist in my series of a couple of posts, this one about archiving.
- Archive every email.
Archive incoming as well as outgoing mail, all of them. You never know what will be useful, one day, and the mere thought “should I archive or not” takes time.
So, just archive everything, and save time.
- Do not file anything.
With modern operating systems, search is quick and efficient. Filing just takes a lot of time, and whatever your filing system is, chances are you won’t find the email you so well filed today in 3 years from now.
So, just drop all emails in one single folder, and safe time.
- When you need an email, use search
Make yourself comfortable with the search options you have, but chances are you’ll find just about any email in a couple of seconds, which is way less in my experience that the time other people spend on filing.