Information management vs Data management
Information management is the process of collecting, storing, managing and maintaining information in all its forms. Information management is a broad term that incorporates policies and procedures for centrally managing and sharing information among different individuals, organizations and/or information systems throughout the information life cycle.
Information management may also be called information asset management.
Information management is generally an enterprise information system concept, where an organization produces, owns and manages a suite of information. The information can be in the form of physical data (such as papers, documents and books), or digital data assets. Information management deals with the level and control of an organization’s governance over its information assets. Information management is typically achieved through purpose-built information management systems and by supporting business processes and guidelines. Moreover, IM also focuses on how that information is shared and delivered to various recipients, including individuals and different computing devices such as an organization’s website, computers, servers, applications and/or mobile devices.
Data management is how you extract answers and insights from raw data to meet your information needs. The proliferation of electronic data-collection methods in recent years has created the impression data management is all about technology, but its roots are firmly in accounting, statistics, and planning.
Data management includes storage, data security, data sharing, data governance, data architecture, database management, and records management. Once your data management strategy is in place, you’ll glean important insights by using your data to its full potential.
Difference between information management and data management
Information is defined as the knowledge and understanding of data. Information, as we know it today, includes both electronic and physical data. For example, this may be in the form of paper records, files and folders or digital databases.
Information management therefore refers to an organizational program or system that manages the processes that controls the structure, processing, delivery and usage of information. Information management is required for business intelligence purposes.
The organizational structure of the information management system, your company has in place, must be capable of managing information through its entire life cycle. This is the case for all sources or formats of data including paper documents and electronic files. This information also needs to be accessible through multiple channels so that those who need access can gain it through the use of mobile phones and laptops no matter where they are in the world.
- Information Management is an organizational program that manages the people, processes and technology that provide control over the structure, processing, delivery and usage of information required for management and business intelligence purposes.
- Information, as we know it today, includes both electronic and physical information. The organizational structure must be capable of managing this information throughout its life cycle — regardless of source or format (data, paper documents, electronic documents, audio, video, etc.) for delivery through multiple channels that may include mobile phones and online.
Data on the other hand refers to information that is converted to a binary digital form by computers and/or transmission media. It’s a form of information that has been translated into one that’s efficient for processing.
- Data management is a subset of information management whereby data is managed as a valuable resource. Specifically, data management refers to the process of creating, obtaining, transforming, sharing, protecting, documenting and preserving data.
The process of data management includes file-naming conventions and documentation of metadata among other things. The process ensures that all data is available, accurate, complete and secure. It also addresses the development and execution of architectures, policies, practices and procedures that manage the full data life cycle.
- The official definition provided by DAMA International, the professional organization for those in our data management profession, is: “Data Management is the development, execution and supervision of plans, policies, programs and practices that control, protect and enhance the value of data and information assets throughout their life cycles.”